The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:

  • County Council: 2 appointments

  • County Commissioners: 2 appointments

  • Madison Consolidated Schools: 2 appointment

  • Southwestern Schools: 1 appointment

The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.

BOARD MEMBERS

Kelly Joyce - President
  Appointing Body: Madison Consolidated Schools
  Term Expires: 2020

Mary Kay Butler - Vice President
  Appointing Body: Madison Consolidated Schools
  Term Expires: 2022

Sally Wurtz - Secretary
  Appointing Body: County Council
  Term Expires: 2019

Kathy Rosenberg
  Appointing Body: County Council
  Term Expires: 2020

Dana Riddle
  Appointing Body: County Commissioners
  Term Expires: 2020

Barbara McKinney
  Appointing Body: Southwestern Schools
  Term Expires: 2022

Terry Phillips
  Appointing Body: County Commissioners
  Term Expires: 2022

Meetings

The Board meets the second Thursday of each month at 4:00 pm in the Madison Public Library conference room.  They welcome thoughtful comments from the community.  If you'd like to speak at a Board meeting, please see the RULES.

Meeting Minutes

April 2019

Approved 5/9/19

REGULAR MEETING OF THE JEFFERSON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
273 N. MADISON AVENUE, HANOVER, IN 47243

April 11, 2019

Present:
Kelly Joyce, President
Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Dana Riddle
Kathy Rosenberg
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Terry Phillips
Barbara McKinney

The meeting was opened at 4:02 P.M. by President Joyce.

Minutes

  • Wurtz moved to accept the minutes from the March regular meeting as presented. Butler seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures Mach 15 through April 11, 2019 were $84,994.85. Expenditures from all funds totaled $97,772.07. Operating Fund receipts totaled $3497.54. Receipts to all funds totaled $19,153.71. Balance in the Operating Fund as of April 11 was $762,636.81. Total bank balance was $1,287,711.51.

  • There was 1 check over $6000:

    • $10,119.12 to Jefferson County Treasurer for health insurance premiums ($7940.60 paid by Library).

Riddle moved to accept the financial report as presented.  Rosenberg seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 26 events with 304 attendees.

  • Madisonians Abroad travel series had 115 total attendees over a six-month period.

  • The four Oil Painting classes had 81 attendees and ended with an exhibit of their work.

  • Russ Vossler will do a Drawing Class series beginning in April and running until June.

Teen Programming

  • 3 events with 23 attendees.

Youth Services

  • 14 events with 584 attendees.

  • Miss Hanna’s Puppet Party had 81 attendees.

Circulation

  • Materials increased by over 1100.

  • New library card sign-ups were up to 110.

  • All 5th graders at Madison Jr. High were given a library card.

Building and Grounds

  • Hanover roof is one except the cupola which will be a separate job.

  • Madison roof replacements are done but the gutters have not been replaced yet.

  • Hanover drainage work has been completed.

  • Hanover sunroom remodel estimates have been received.

Staff

  • We will be participating in the Indiana Intern program this summer. We have hired a college student to work full-time in the Children’s Department and half of her pay will be reimbursed by the State.

Training

  • Terpening, McAlister, Lathrem, Joslin, and Stenger attended the Evergreen Annual Conference in March. Some of the topics discussed were:

    • Auto renewals; we are doing the pilot program at our Library.

    • Fine-free libraries; some Evergreen libraries are already doing this.

    • Customizable receipts; we now have our library logo printed on the receipts as well as a message telling the patrons how much money they saved by using the library.

Programming

  • National Library Week is April 7-13. We served cookies and coffee at Madison and Hanover all day on Wednesday, April 10th which is also 9th birthday of the Hanover Branch.

Friends of the Library

  • Nothing to report.

Correspondence

  • None.

Continuing Business

  • None.

New Business

  • Riddle made a motion to approve the updated Borrower Services Policy as presented. Rosenberg seconded. Motion carried.

  • An updated Personnel Policy was presented to the Board for review. The Personnel Committee will meet before the May meeting and report back to the Board.

Meeting adjourned at 4:50 P.M.

Past Meeting Minutes