Introduction

The Jefferson County Public Library serves a population of over 35,000 residents and property owners in southeastern Indiana, including the residents of Madison, Hanover and other towns located within the county boundaries, through the provision of materials and services at two library locations in downtown Madison and Hanover. The library also serves nonresidents through its participation in the Evergreen consortium, reciprocal borrowing agreements, non-resident memberships, and PLAC (Public Library Access Card).

The Collection

The two library locations contain a total of approximately 115,000 items and offers materials in the following formats:

  • Print (book)
  • Periodical (magazine)
  • Audiobook (cassette, CD, mp3)
  • DVD
  • eBook / eAudiobook

Designed to meet the informational, educational and recreational needs of library users, the collection is intended to represent the diverse array of interests, perspectives, needs and values in the Jefferson County community.

Basic Selection Criteria

These criteria are intended to serve as basic overarching guideline for the adult collection and areas without additional specifications to assist the Collection Development Librarian in making determinations regarding specific additions to the library’s holdings.

The criteria include, but are not limited to the following considerations:

  • Community interest
  • Accuracy and authenticity of information
  • Timeliness and usefulness
  • Favorable reviews from trade and professional publications
  • Format and durability
  • Popularity and authority of author
  • Relationship to other materials in the collection
  • Availability and price
  • Shelf space

Suggestions and Recommendations

Selection suggestions from patrons are encouraged and will be given due consideration in accordance with other selection criteria. Request forms are available at the Main Circulation Desk and will be given to the Collection Development Librarian.

Retention

Retention is based on community interest as expressed by continuing circulation along with the timeliness and authority of the content. Patron demand also impacts the potential replacement of material.

Weeding is a continuous process essential to making room for newer titles, removing outdated materials, and withdrawing materials in poor condition. All areas of the collection, including gifts and memorials, will be weeded in accordance with the procedure outlined in this policy.

In general, material will be weeded based on the following schedule:

  • Annually: Adult Paperbacks
  • Biennially: Nonfiction, Reference
  • 3 – 4 Years: Fiction, Mystery, Science-fiction, Westerns
  • 5 Years: Large Print

Weeded materials may be given to the Friends of the Library for the benefit of the library or disposed of if condition warrants.

Questions

Any patron may question the desirability of any item in the collection.  The form for patron comment on Library material is available at the Main Circulation Desk.  This form is to be completed and referred to the Library Director.

Adult Nonfiction

000 COMPUTER SCIENCE, INFORMATION & GENERAL WORKS

Description
This section contains works on computers and related technology instruction and works having to do with general knowledge, information, library science and journalism. The books located here cover many topics, ranging from UFOs to encyclopedias to professional materials for librarians.

Selection
Computer instruction-related materials for this area are selected based on currency of technology, with the intention of purchasing new materials as operating systems and technologies change or upgrade, in order to be of the best educational and instructional use to the community.

General and informational materials are selected based on community interest, positive reviews and maintaining a collection that represents diverse subjects and interests.

Professional development / library science materials are selected on an as-needed basis and may be circulating in the adult nonfiction collection or made a part of the professional collection for the library and ongoing edification of its staff.

Retention
Technology related items are retained based on continuing usefulness and withdrawn from circulation upon obsolescence at the discretion of the Collection Development Librarian. General knowledge materials are retained based on circulation, timeliness and availability of space.

This area should be weeded every two years for items that are no longer used or obsolete, including superseded volumes.

100 PHILOSOPHY & PSYCHOLOGY

Description
This section contains works on philosophy, psychology and ethics, including works on self-help and research.

Selection
The philosophical materials selected are intended primarily to provide basic information about historical and modern schools of thought and well-known philosophers, especially those that may be of interest to students. Popular materials from this section are also collected based on community interest and reviews.

The collection of materials related to psychology includes classical and educational materials and books on psychological well-being (self-help) that are of interest to the community, timely and well-reviewed. A small number of books on psychological research and other academic topics in this selection are collected as well.

Materials on the subject of ethics are maintained and updated as needed with a focus on business ethics and popular titles.

Retention
Classical works should be retained based on condition and available space. Modern works should be retained based on community interest and timeliness. Popular interest materials should not be retained once they are considered culturally or informationally outdated.

This area should be weeded on an annual basis for items that are no longer circulating well (less than 1 circulation in 3 years) or contain outdated information, including superseded volumes.

200 RELIGION

Description
This section contains materials related to world religions and religious thought, including sacred texts, scholarly works, history, mythology and popular works on religious life.

Selection
According to statistics from The American Community Survey (ACS), 45% of the population of Jefferson County self-identifies as religious, with nearly 100% of these identifying as Christian. The two largest denominations are Baptist (24%) and Roman Catholic (8%). The collection should reflect the overall composition of the community and be sensitive to future changes, pluralism and mutual respect.

In general, works related to Christianity circulate well in both the Madison and Hanover locations; however, those related to Eastern religions, especially Buddhism, and Paganism circulate more robustly in Madison. Because the majority of the community is not religiously affiliated, books on atheism/agnosticism and general religious thought are collected as well.

Other world religions and mythological works should be represented by works of high quality, that are intended to have a long shelf life. Many of these should be informational and useful to upper-level students and a general audience.

Retention
Materials in this section should continue to reflect the interests and values of the local community. Many items in this area may be expected to enjoy long shelf lives, especially sacred texts and historical works. These should be withdrawn based on condition and replaced, dependent upon circulation and interest.

This section should be weeded every two years, primarily for non-circulating materials and condition. Classical works should be retained as space allows.

300 SOCIAL SCIENCES

This segment of the collection contains a wide variety of disparate subtopics, which have been broken down into smaller sections for greater clarity and specificity.

  • 300-310 Social Sciences

Description
This section covers topics closely associated with sociology and society and culture, including current social issues and trends.

Selection
Materials for this section include high-interest and current event topics, intended for a general readership. These should be selected based on community interest, timeliness, publication quality and positive reviews with special care to create a collection that represents diverse socio-cultural perspectives.

Retention
Materials in this section can become outdated quickly and the withdrawal process should reflect this, especially with regard to current events and trends.  Circulating materials that are outdated or old-fashioned should be replaced with newer editions that offer a more modern perspective.

This area should be weeded on an annual basis with a respectful eye toward maintaining a balanced collection.

  • 320 – 329 Politics

Description
This section contains book on political thought, both historical and modern, including US and international politics and governance.

Selection
Materials selected should represent diverse perspectives on political topics and originate from authors representing the same. This section will not be used as a soapbox for any particular point of view or ideology. This is especially important given the varied political makeup of the local community, which is approximately 54% Republican, 44% Democrat and 2% independent/unaffiliated as of June 2014.

Preference is given to books on bestseller lists and with positive reviews, as well as those of state, regional and local interest. Materials on political systems, especially the US government, are also collected.

Retention
Due to the ever-changing nature of politics and government, weeding outdated and inaccurate materials in this section is critical to the informational needs of the community.  

Furthermore, withdrawing materials that are circulating poorly (1 circulation or less in in 3 years) is necessary due to the rapid publication of materials in this area.

Weeding in this section should take place annually or more frequently, if necessary, depending upon available shelf space and usage.

  • 330 – 339 Economics and Finance

Description
This area includes books related to economic systems, personal finance, real estate and related topics.

Selection
Materials related to personal finance, retirement and budgeting enjoy considerable community interest. The collection should reflect this by incorporating materials from trusted sources, including popular titles and those with positive reviews.

Materials must be current enough to reflect ongoing economic conditions, although some historical works should also be included, depending upon availability of shelf space, due to popularity and availability of updated editions.

Retention
The library should retain materials that are accurate and reflect the interests of the community. Historical and classical works should be retained, except when condition warrants replacement, as space allows.

Many books on personal finance, however, have relatively short lives – an estimated 3 to 5 years – before they experience issues with accuracy and timeliness.   In periods of volatility, this life may be even shorter.  Superseded volumes should not be retained for more than 1 year.

In general, weeding should be performed on this section on an annual basis. Consider a deeper weeding of materials following a long-term economic recession or boom.

  • 340 – 359 Law and Military

Description
These sections cover legal topics, including legal forms and divorce, and military history and biography.  ASVAB preparation materials can also be found here.

Selection
Legal forms, especially those related to family and real estate law, are of popular/general interest to the local community. These should be updated on an annual basis, especially during years when many local and/or federal laws have changed. Because this is a high-attrition area, some topics may necessitate the purchase of multiple copies or reference-only copies.

Jefferson County Public Library is not a law library and will not generally collect professional or academic materials in this area.

Materials related to the military, including history and biography, as well as current events, should be acquired with broad subject matter interest in mind and include popular materials and books that have been positively reviewed. ASVAB preparation materials should be updated annually or biannually, as space allows.

Retention
Superseded volumes should be retained for no more than 1 year.

This area should be weeded every 2 years for outdated or superseded materials.

  • 360 – 369 Crime and Punishment

Description
This area contains materials on crime and punishment, including true crime books and some related biographies.

Selection
The collection should include a wide variety of classic and modern materials in this section, especially with regard to true crime books, which tend to circulate well.

A selection of materials should also be available on the criminal justice system and updated as-needed.

Retention
In general, books of local interest in this section should be retained and replaced, according to condition, community interest and shelf space. Otherwise, continued circulation should determine retention.

This section should undergo weeding no less than every 3 years or more often, if needed.

  • 370 – 379 Education

Description
This section includes materials related to the educational process from birth through adulthood. Many test preparation manuals are also found here.

Selection
Education is a key part of the mission of a public library. Because of this, it is especially important that this segment be composed of high quality, timely materials that are of practical use to the community, especially parents, students and educators.

These materials should include early education materials, homeschooling resources, test preparation guides, reviews of colleges and a wide variety of materials geared toward ensuring academic success at all levels.

Testing guides should be updated annually. Because this is a high-attrition area, some guides, including those for the SAT, may require the purchase of multiple copies or reference-only copies.

Because of their short shelf lives, often as little as one semester or year, the library does not collect textbooks.

Retention
Older testing guides may be retained for 3 or 4 years, unless the tests undergo significant revision. Other materials should be retained based on circulation and usefulness to the community.

This section should be weeded every 2 to 3 years or more often, if needed.

  • 390 Customs, etiquette and folklore

Description
This area includes information about manners, customs, and the folktales and fairytales of various world cultures. Material concerning weddings, holidays and other traditions are found in this section as well.

Selection
The library will collect materials for this area that are of high interest and that also represent diverse cultures and perspectives. The materials will represent current thinking and mores in the community and society.

Wedding and holiday materials will stay reasonable current with fashion and popular trends.

Retention
Materials in this section will be retained primarily based circulation and currency.

This section should be weeded every 3 to 4 years or more often, if needed.

400 Language

Description
This area includes materials on world languages, including English, in the form of dictionaries, thesauruses, grammar texts and instructional materials.

Selection
Materials selected for this section includes a diverse array of English and foreign language learning materials, with particular attention given to popular or widespread languages and those taught in the local school system. These include, but are not limited to, English as a Second Language (ESL), Spanish, French and German.

Other languages that should be represented by 1 or more resources or volumes include Arabic, Chinese, Japanese, Latin, Portuguese and Russian. Community composition should be kept in mind here. The largest minority language group in Jefferson County are speakers of Spanish.

This is a topic of relatively little community interest, so collecting new materials should be done on a cautious and circumspect basis.

Retention
Dictionaries and other language-related reference materials have a long shelf life. These should be weeded for condition and usage or when a language undergoes serious transformation, i.e. German in the late 1990s.

This section should be weeded about every 4 years, depending on shelf space availability.

500 Science and Nature

Description
This area includes materials on mathematics, the physical and biological sciences and the natural world. Guidebooks on plants and animal identification are also in this section.

Selection
Materials selected for inclusion cover general and basic knowledge of topics related to the sciences, including popular titles, study guides, and important classic works in the sciences.

Textbooks are generally not selected for inclusion, although some test preparation guides may be selected for intended use by students, along with general level books that teach math skills.

Retention
Science is an area of human knowledge that grows and changes at a rapid rate, necessitating the withdrawal of outdated and inaccurate materials on a regular basis. Popular science titles should be reviewed on a regular basis as well to determine continuing interest.

Instructional books on mathematics are likely to have a longer shelve life and should primarily be reviewed for condition and use.

In general, this section should be weeded on an annual basis, especially 520 – 589, primarily for factually out-of-date titles and community interest.

600 Applied Sciences

This segment of the collection contains a wide variety of disparate subtopics, which have been broken down into smaller sections for greater clarity and specificity.

  • 600-609 General technology

Description
This area includes varied materials related to technological topics.

Selection
The majority of materials selected for this area will be popular technology titles, selected based on favorable reviews and community interest.

Retention
Materials in this section will largely be retained based on usage.

This section should be weeded every five years, depending on the availability of shelf space.

  • 610-619 Medicine

Description
This area includes materials on medicine, dieting, fitness, health topics, pregnancy and pediatrics.

Selection
Materials in this section should be chosen for their subject matter authority along with current community interest and potential long-term usage.

The library will collect instructional guides for preparing for nursing or medical exams for intended use by students and the local medical community.

Materials on popular diet, fitness and health topics will also be collected; however, because of the sheer number of such books in publication, the Collection Development Librarian will use professional judgement in selecting an appropriate amount of such materials.

Pediatric books will be added to the collection based on popularity and community interest, representing a wide variety of perspectives on the topic.

Retention
Ultimately, accuracy, authority and timeliness must determine retention in this area, given the potential harm that can result from outdated or inaccurate medical information. Pursuant to this, this library will endeavor to maintain a circulating and/or reference copy of Conn’s Current Therapy and the Physician’s Desk Reference, so long as this is otherwise feasible.

This section should be weeded annually.

  • 620-629 Engineering

Description
This area contains information on many topics related to engine/machine repair, applied technology and aerospace technology.

Selection
Many of the topics in this section are of limited interest to the community and tend to focus on in-depth on topics rather than providing information suited to a general or non-technical audience. As such, the library will collect a limited amount of materials in these subject areas.

Aerospace and technology biographies tend to be of somewhat higher interest and as such, popular titles will be added to the collection.

Retention
Older repair manuals should generally be retained unless condition warrants their withdrawal from the collection as this information remains of general community interest and may otherwise difficult to come by.

Other materials in this section should be retained based on continuing interest and timeliness of the information.

This area should be weeded every three to four years, if shelf space allows.

  • 630-639 Agriculture and Animal Husbandry

Description
This area of the collection contains materials on gardening, farming and keeping animals as livestock or pets.

Selection
Gardening is a popular activity in which many members of the community participate, including small-scale cultivation of vegetables and fruits. Because of this widespread interest, popular and up-to-date gardening materials are an important part of the collection.  These materials should be chosen based on authority, reviews and relevance to the local and regional growing climate. More exotic materials should be acquired sparingly.

Although no actual statistics regarding local pet-ownership are available, Jefferson County residents appear to own cats/dogs/exotics at a rate consistent with or higher than the national average. Because of this perception, the collection should contain a variety of informational and instructional materials on these topics.  Veterinary science materials should be acquired sparingly, except those intended for non-clinical use.

Retention
Items should be withdrawn when they no longer reflect current thinking on these topics; however, many materials on cultivation have a longer than average lifespan.

Materials regarding livestock and pet topics should be retained, space-permitting, so long as they still represent current thinking on the topic or have not been superseded by a newer edition.

This area should be weeded every three to four years, if shelf space allows.

  • 640-649 Home Economics and Family Life

Description
This area contains materials on cooking, entertaining and child-rearing practices. Saving money, home care and homesteading are popular subtopics associated with this area.

Selection
Materials for the cooking-related portion of this section should be chosen based on favorable reviews, author popularity and community appeal; however, because of the sheer number of cookbooks in publication, the Collection Development Librarian will use professional judgment in selecting an appropriate amount of such materials. The collection should represent diverse cultures, styles of food preparation and dietary needs.

Child-rearing materials should be collected that reflect community standards of practice and meet the needs of potential users of these materials, including parents of children with disabilities or those who are gifted; home-schooling families; and other caregivers to children. Diverse perspectives should also be represented here.

Retention
Materials in this section have variable shelf lives, ranging from the short span of celebrity cookbooks to the longer life of classical cooking instruction. Retention here is best based on circulation and condition, along with maintaining a varied and diverse collection. Child-rearing practices tend to change over longer timespans.

This section should be weeded for condition and circulation every 2 to 3 years with special attention given to books that may have been involved in cooking accidents are have noticeable or heavy staining.

  • 650-659 Business

Description
This section includes materials on business and career topics, including resume writing, interview techniques, and popular business books and biography.

Selection
Because of the increased availability of resume and cover letter writing materials and templates online, the library should acquire only basic and high-interest materials for this section.

Books related to small businesses are acquired to support the vibrant local small business community in Jefferson County – Madison.

General and popular business materials, including biographies, are selected based on author recognition, favorable reviews and community interest.

Retention

Materials in this section can become outdated quickly, much in the same way as books on the economy, and should be retained based on continuing circulation, timeliness and condition.

This area should be weeded on an annual basis.

  • 660-699 Manufacturing, Construction and Building

Description
These sections include a variety of topics related to applied technology, including food sciences, manufacturing, skilled trades, construction and building. Materials on soap-making, plumbing, electrical and carpentry are also found here.

Selection
The library should endeavor to collect high-interest and useful materials in this area that represent popular hobbies and activities in the community.

Those materials that deal with construction and related trades should be up-to-date and authoritative with preference given to highly visual and educational or instructive materials.

Retention
Materials should not be retained if they feature antiquated construction methods that have largely been superseded in the construction industry and/or trades. Items related to more craft-oriented endeavors may be retained based on continued usage.

This section should be weeded for condition and circulation every 3 to 4 years.

700 The Arts, Music and Sport

This segment of the collection contains a wide variety of disparate subtopics, which have been broken down into smaller sections for greater clarity and specificity.

  • 700-729 Landscape and Architecture

Description
This area contains materials regarding landscape, home building and architecture. General information on art history is also located in this section of the collection.

Selection
The community of Jefferson County includes Downtown Madison, which has National Historical Status, making historic architecture of special community interest. Because of this, this section will be collected and retained more heavily.

The acquisition of materials related to other subtopics in this section, including landscaping and home building, will be based on community interest, publication quality and longevity.

Retention
Materials in this section generally have a long shelf life, excluding home building, and should be retained based on condition and community interest.

This section should be weeded every 4 years.

  • 730-739 Sculpture, Carving and Metalwork

Description
This area includes historical and modern sculpture, coin collection, metal and beadwork. Some of these materials are art history and others are more applied.

Selection
The library will collect minimally here with a focus on maintaining the current (2015) level of representation. Additional materials should endeavor to fill gaps and to appeal to community interest.

Retention
Materials should be retained based on continuing interest and condition.

This section should be weeded every 4 years.

  • 740-749 Drawing, Graphic Novels and Crafts

Description
This area contains widely varied materials ranging from graphic novels to arts and crafts, along with instructional materials related to drawing, knitting, quilting, and other forms of folk artistic expression.

Selection
Graphic novels are spread among the adult and young adult collections. The library should collect high-interest titles and those of cultural and artistic merit, including titles that have been favorably reviewed.

Arts and crafts materials are collected primarily for use. These should be of high quality and practical. Selection is generally based on popular trends, quality and functionality for beginner, intermediate and advanced crafters. More materials are selected to appeal to users at the beginner level.

Retention
Materials are retained based on relevance and continuing community interest as expressed by circulation.  Graphic  novels should be retained based primarily on circulation.

This section should be weeded every 1 to 2 years or more often if space is needed.

  • 750-779 Painting and Photography

Description
This section contains materials concerning painting, some art history and photography, including technique.

Selection
Materials selected for this area should be chosen based on publication quality and appeal to general and artistic interest, as well as to students. Representations of artwork should be printed in color.

Materials on photography should feature modern photographic methods, include digital photography, and also have the benefit of color illustration.

Retention
Materials should not be retained if they are in poor condition or are outdated in terms of presentation style.

Books regarding photography should include up-to-date technology and methodologies. Anthologies should only be retained if circulating appropriately – at least 1 circulation per year – or if they are of special local/regional interest.

This section should be weeded every 3 to 4 years or more often if space is needed.

  • 780-789 Music

Description
This area includes materials about music history, musical biography and music instruction.

Selection
The Jefferson County community is the location of several music festivals, making this a special area of interest for the library and community. In general, the library should collect general interest materials related to modern popular music, including blues, rock, and jazz music. Some materials on classical music should be collected for background and general interest.

Music instruction should include materials geared toward popular instruments, including piano and guitar, at the beginning or novice level with a lesser amount of materials at the intermediate or advanced items. Instructional materials should ideally include a CD or DVD to facilitate higher quality instruction.

Retention
Materials in this area should be retained based on condition and community interest. Instructional materials tend to have a longer period of relevance and usability; music biography, somewhat shorter.

This section should be weeded every 2 years or more often if space is needed.

  • 790-799 Sport

Description
This area includes sports and activities, including professional and college sports, the Olympics and outdoor activities like hunting, hiking and watersports. Sports biographies are also located here.

Selection
Basketball is a favored pastime and spectator sport in Indiana. The collection should reflect this.

Additional sports should be collected with an eye toward general interest and popular or best-selling titles. These are likely to include biographies of well-known figures in popular sports, including players and coaches.

Outdoor activity books should reflect current community interests and trends.

Retention
Biographies of celebrity sports figures often have a shorter shelf life. These should not necessarily be retained long after general interest has subsided. General or historical sports books may be of community interest for longer spans of time.

Practical books about playing sports or participating in activities may be retained based on interest as expressed by circulation so long as their condition remains acceptable.

This section should be weeded every 3 years or more often if shelf space is needed.

800 Literature

Description
This section contains materials about writing, poetry and literature, including works from world cultures.

Selection
The library should collect books designed to teach better writing or adherence to various academic styles for use by nascent writers and students completing coursework. These should include materials for writers of fiction and nonfiction as well as style manuals and basic writing instruction.

The collection should include important classic works of literature and poetry, whether in an anthology or otherwise published. The library should endeavor to support the local schools by having commonly read classics in the collection where feasible.

The literature and poetry collection should represent the community as well as a diverse array of perspectives, including US and world cultures and persons with disabilities.

Adult fiction selection and retention policies are handled elsewhere in this document.

Retention
In general, materials should be retained based on circulation and importance of the work, as well as its educational value.

This section should be weeded every 3 years or more often if shelf space is needed.

900 History

This segment of the collection contains a wide variety of disparate subtopics, which have been broken down into smaller sections for greater clarity and specificity.

  • 900-909 General Topics

Description
This area contains information of a widely varied nature, including historical accounts and exploration-related topics as well as atlases and maps.

Selection
This area generally does not require extensive management.

Retention
Atlases and maps should be replaced according to condition and obsolescence.

This section should be weeded every 5 years or more often if shelf space is needed.

  • 910-919 Travel

Description
This area contains materials on world and domestic travel, including guide books and travelogues.

Selection
The library collects guidebooks on various world and domestic travel destinations, especially those of high or special local, state or regional interest. High interest destinations include, but are not limited to: New York City, Washington DC, Chicago, London, Paris, Rome and the Caribbean.

Guidebooks should be selected for visual appeal, functionality and community interest.

Travelogues are selected based on popularity of the author, favorable reviews and community interest in the topic or area focused upon.

Retention
Guidebooks should be retained until superseded or condition warrants withdrawal from the collection. Ideally, this should be no longer than 2 to 3 calendar years.

Travelogues may be retained longer, depending on community interest as indicated by circulation. Acceptable circulation would be at least 1 circulation every 2 years.

This section should be weeded every 2 to 3 years or more often if shelf space is needed.

  • 930-969 Ancient, European, Asian and African History

Description
These areas cover human history from prehistoric times through present day in the Ancient World, Europe, Asia and Africa. This also includes World War I and II and related materials.

Selection
Materials chosen for this collection should meet community interest as well as represent the larger part of world history at the level of the general reader. Greater specificity and depth may be required for areas of special interest, including, but not limited to: 20th century history, Western Civilization and the Classical world.

Materials associated with World War II and biographies from this era are of special interest and collected more heavily. In time, this may need to be reevaluated relative to changing patterns in community interest and circulation.

Retention
Materials in this area have a long shelf life due to dealing with events that have taken place in the distant or recent past. As such, they mainly require weeding due to shifting interests and foci and condition of the materials.

This section should be weeded every 4 – 5 years or more often if shelf space is needed.

  • 970-979 North American History

Description
This area primarily deals with American history, including the American Civil War and Native American history and culture.

Selection
Innumerable books are published each year on the topic of American history; the library cannot acquire them all. Materials selected for this part of the collection will represent diverse perspectives and should be supported by favorable reviews and/or specific local, state or regional connections and interests.

Retention
Materials will be retained primarily based on circulation and importance, with items that achieve less than 1 circulation per year coming under scrutiny for withdrawal. This is necessary because of the enormity of the literature in this topical area.

Culturally important items will be retained or replaced as condition warrants.

This section should be weeded on an annual basis.

  • 980-999 South American and Other History

Description
This area includes topics of South America and Australian history, along with Oceana and the Arctic islands and Antarctica.

Selection
Materials in this area are often of lower community interest and will be collected primarily when items are well-reviewed, of special importance or requested by the community.

Retention
Materials will be retained primarily on circulation and importance, with items that achieve less than 1 circulation per 3 years coming under scrutiny for withdrawal.

The library will retain some representative works of the histories of these areas, even if use is limited.

This section should be weeded every 5 years or more often if shelf space is needed.

Adult Fiction 

General Fiction

Description
These are items that are shelved in the Fiction section of the library and include many works of literary, historical, contemporary and political fiction and humor. Many popular authors are included here.

Selection
The library should collect works of general fiction that receive positive reviews, are written by well-circulating authors, are in high-demand by library users, and/or are otherwise expected to circulate well. The library should also endeavor to collect materials that represent diverse perspectives.

The library may not collect every volume of serialized fiction if previous volumes do not circulate satisfactorily. For popular series, the library will endeavor to continue acquiring successive volumes.

Retention
Materials in this section will be retained primarily based on circulation due to shelf space concerns and creating an appealing fiction collection that can be easily browsed and enjoyed by the community.

This section will be weeded on an annual basis.

Mystery Fiction

Description
These are items that are shelved in the Mystery section of the library and include mysteries, thrillers, cozies, police procedurals and other mystery subgenres. Many popular authors and series are located in this section.

Selection
The library should collect works of mystery fiction that receive positive reviews, are written by well-circulating authors, are in high-demand by library users, and/or are otherwise expected to circulate well. The library should also endeavor to collect materials that represent diverse perspectives and styles of writing.

The library may not collect every volume of serialized mystery fiction if previous volumes do not circulate satisfactorily. For popular series, the library will endeavor to continue acquiring successive volumes.

Retention
Materials in this section will be retained primarily based on circulation due to shelf space concerns and creating an appealing mystery collection that can be easily browsed and enjoyed by the community.

This section will be weeded every 2 years or more often, if needed.

Science-Fiction / Fantasy

Description
These are items that are shelved in the Science-fiction area of the collection and include works of science-fiction, fantasy and horror.

Selection
The library should collect works of science-fiction that receive positive reviews, are written by well-known/popular authors, are in high-demand by library users, and/or are otherwise expected to circulate well.

Science-fiction generally circulates at a lower rate than general fiction or mystery, necessitating greater selectivity in acquiring materials in this genre.

The library may not collect every volume of serialized science-fiction if previous volumes do not circulate satisfactorily. For popular series, the library will endeavor to continue acquiring successive volumes.

Retention
Materials in this section will be retained primarily based on circulation and the creation of an appealing science-fiction collection that can be easily browsed and enjoyed by the community.

This section will be weeded every 2 years or more often, if needed.

Westerns

Description
These are items that are shelved in the Western section of the library and contain materials from that genre.

Selection
The library should collect works of western fiction that receive positive reviews, are written by well-known/popular authors, and/or are otherwise expected to circulate well.

Western fiction generally circulates at a low rate, necessitating greater selectivity in acquiring materials in this genre.

Retention
Materials in this section will be retained primarily based on circulation.

This section will be weeded every 2 years or more often, if needed.

Adult Mixed Format

This section includes items that can reasonably be placed in multiple categories in terms of fiction/nonfiction and/or fiction/genre fiction with the intention of providing the most accurate guidelines for the selection and retention of these.

Large-Print Fiction / Nonfiction

Description
These materials are books published in a larger typeface in order to facilitate easier reading by those who have mild to moderate visual impairment or other visual issues. Works of general fiction, mystery, science-fiction and western fiction are all included here, along with a selection of works of nonfiction.

Selection
The library will maintain a significant collection of large-print materials that appeal to a broad spectrum of readers. These materials will include best-sellers and genre fiction that satisfies evolving community interests.

Nonfiction will be selected based on popularity and availability in this format.

Retention
Materials in this section will be retained primarily based on circulation and condition. Large-print materials tend to be more durable and costly, but also to have a robust shelf life.

This section will be weeded every 3 years or more often, if needed.

Paperbacks

Description
These are general and genre fiction materials in mass-market paperback format or slightly larger.

Selection
The library collects paperback fiction from popular authors that can reasonably be expected to circulate well.

Retention
Paperbacks generally have a short lifespan. They should be retained based on circulation and condition. The library should not retain materials in poor physical condition, but rather replace highly popular titles with new copies, as prudent.

The section should be weeded every 6 months to 1 year due to ongoing concerns with shelf space, until this issue is resolved, and then annually thereafter.

Audiobooks

Description
This portion of the collection contains fiction and nonfiction books primarily on CD and Playaway. Part of this collection is also in audio-cassette format.

Selection
The library collects popular audiobook titles in these formats – CD and Playaway. Preference is given to best-selling authors, popular narrators, materials with favorable reviews and high-demand materials.

The library will collect unabridged versions.

The library collects some language-learning materials on CD or as book + CD kits. These are selected based on quality and community interest with particular attention to ESL and Spanish language materials.

The library no longer collects materials on cassette tape.

Retention
The library will retain materials in this area based primarily on format and condition with the intention of gradually eliminating cassette tapes from the collection. It is planned that the library will no longer carry cassettes as of 2018.

Attempts will be made to replace damaged or lost individual discs based on availability, cost, and circulation.

This section should be weeded every 5 years, except when down-sizing the cassette tape collection, which may be done more aggressively in order to improve the quality of the audiobook holdings and to meet goals.

Audio-Visual

This section primarily deals with the acquisition of DVDs and music CDs for the adult collection.

DVD Films

Description
These are popular films in DVD format, primarily in English, but with a small selection of foreign films included.

Selection
The library selects films for inclusion in the collection based on community interest, overall popularity, importance, and cost. The library may give preference to films based on books and/or historical events.

The library collects films with a variety of ratings ranging from G through R using the MPAA guidelines that are widely utilized. R-rated materials will carry appropriate stickers denoting them as such.

Retention
Materials in this section are retained primarily based on condition and circulation. The library has means by which to clean and repair DVDs and will use this to increase the lifespan and usability of materials whenever possible and practical.

The section should be weeded on an annual basis.

DVD TV Series

Description
These are popular television series in DVD format.

Selection
The library collects television series based on perceived popularity, community interest, and quality of production.

The library will endeavor to carry all available seasons of a television series, when practical and at the discretion of the Collection Development Librarian.

Many television series produced by pay-per-networks include an R-rating. These will carry appropriate stickers denoting them as such.

Retention
Materials in this section are retained primarily based on condition and circulation. The library has means by which to clean and repair DVDs and will use this to increase the lifespan and usability of materials whenever possible and practical.

The section should be weeded every 2 years or more often, if needed.

DVD Nonfiction

Description
These are productions of a primarily educational or informational nature in DVD format and shelved as nonfiction DVDs.

Selection
The library collects a limited number of nonfiction DVDs. Those selected will be in high-interest areas, including science, health, travel, and history, acquired based on community interest and quality of production.

The majority of nonfiction DVDs are not rated.

Retention
Materials in this section are retained primarily based on condition and circulation. The library has means by which to clean and repair DVDs and will use this to increase the lifespan and usability of materials whenever possible and practical.

The section should be weeded every 2 – 3 years or more often, if needed.

Music CDs

Description
These are musical recordings on CD including classical and popular works.

Selection
The library is moving toward providing these materials digitally. A small amount of popular materials may still be purchased in this format.

Retention
The library will retain CDs based on continuing circulation, community interest, and condition.  The library has means by which to clean and repair CDs and will use this to increase the lifespan and usability of materials whenever possible and practical.

The section should be weeded every 2 years or more often, if needed.

Digital Materials

This refers to books, periodicals, audiobooks, video and music available through digital download or streaming resources provided through the library.

This collection area is undergoing rapid changes and evolving into a more cohesive subject area. As such, this portion of the policy may also require frequent, yet thoughtful revision in order to best represent the policies and procedures utilized by the library for acquiring digital or e-materials.

E-books and Periodicals

Description
These are books and magazines available in several formats designed to be read on a screen, such as e-readers, computers, or smartphones. They are generally downloaded from a website, such as Overdrive, onto one of these devices by the library user for a finite period of time.

Selection
Materials are currently chosen based on quantitative data provided by Overdrive through its reporting feature. The library collects e-books that are in high demand by Indiana Overdrive users, including local library users, and books by best-selling and otherwise popular authors.

Periodicals are selected based on availability and demand.

Retention
Materials are retained based on their licenses. These generally are one of the following:

  • One license/one user (permanent)
  • 12 month license
  • 26 circulations per license
  • 24 months or 52 check-outs per license

Weeding is not necessary for items that are in an e-format. It can be achieved through non-renewal of items licenses.

eAudiobooks

Description
These are audiobooks that are available as downloadable audio files, generally in mp3 or proprietary formats through Overdrive.

Selection
The library will select digital audiobooks based on community interest and cost of the item. Some preference will generally be given to popular titles that are not available as physical (CD) audiobooks in the library collection.

The library will collect unabridged versions.

Retention
Materials are retained based on their licenses. E-audiobooks are currently one license/one user (permanent) parts of the digital collection.

Weeding is not necessary for items that are in an e-format.

Digital Video and Music

Description
These are audio-visual materials, excluding audiobooks, available for download through services with which the library has partnered for this purpose. This can be streaming or downloadable materials in numerous formats.

Selection
Currently, the library does not offer these services; however, these are potential services that the library may investigate for future use, depending upon community interest and affordability.

Retention
Not applicable.

Donated Materials

The Jefferson County Public Library appreciates all donated books and other materials; however, not all of these can have a place in the circulating collection. As such, following careful evaluation, many donated items may be discarded in an appropriate manner as determined by the Collection Development Librarian, Branch Manager, or Director. These methods may include donation to the Friends of the Library or other nonprofits as well as recycling. This policy also includes self-published materials donated to the library.

Responsibility

The Jefferson County Public Library Board of Trustees delegates to the Library Director and Collection Development Librarian or assigned staff the responsibility for selection and management of all print, non-print and electronic material within the framework of this policy.