REGULAR MEETING OF THE JEFFERSON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
420 W. MAIN ST. MADISON, IN 47250
January 10, 2019
Kelly Joyce, President
Mary Kay Butler, Vice-President
Joy Culp, Treasurer
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator
Sally Wurtz, Secretary
The meeting was opened at 4:12 P.M. by President Joyce.
Phillips moved to accept the minutes from the December 13 regular meeting as presented. Butler seconded. Motion carried.
Culp gave the financial report:
Operating Fund expenditures December 14 through December 31, 2018 were $60,047.99. Expenditures from all funds totaled $70,522.21. Operating Fund receipts totaled $571,971.80. Amount of fall tax draw was $569,665.04. Receipts to all funds totaled $581,233.67. Balance in the Operating Fund as of December 31 was $1,051,456.73. Total bank balance was $1,567,785.86. The following transfers were made within the Operating Fund:
$6041.10 from 1.13 Part-time to 1.12 Full-time.
$3225.92 from 1.25 Employer's Contribution-Hoosier START to 1.24 Employer's Contribution- Group Insurance.
$83.54 from 3.54 Waste Disposal Services to 3.53 Water.
Operating Fund expenditures January 1 through January 10, 2019 were $40,057.91. Expenditures from all funds totaled $43,262.55. Operating Fund receipts totaled $1430.99. Receipts to all funds totaled $6835.65. Balance in the Operating Fund as of January 10 was $1,012,829.81. Total bank balance was $1,531,358.96. There were 2 checks over $6000:
Jefferson County Treasurer $10,057.41 for health insurance premiums ($7940.60 paid by Library).
Indiana State Library Foundation $6825 for annual Evergreen fee.
Phillips moved to accept the financial report as presented. Riddle seconded. Motion carried.
Terpening reported the following:
20 events with 376 attendees.
Kentuckiana News is now taping promos for Adult and Children's programming.
Bicentennial Holiday Reading Program had 116 participants who read 385 books in December.
Indiana Humanities Grants Workshop had 18 attendees.
20 events with 429 attendees.
1-2-3 Sign with Me had 13 attendees.
Santa visited the Hanover Branch and had 80 attendees.
Motsinger visited local schools to give teachers information about support services offered at the Library. McAdams delivered holiday cards to shut-ins.
We have circulated 18 of our new video games in the first 7 days.
Transits have increased by 2000 items from 2017 to 2018.
Internet usage, including public computers and wi-fi has increased by 14,000 logins. There has been a decrease in the number of people using our public computers and an increase in wi-fi usage.
The E-rate Category 2 bidding process has begun and is posted on the USAC website. Our Adtech consultant is helping with the required forms.
Hoopla is now live. It is a digital media service that is free with a JCPL library card. It offers eBooks, eAudiobooks, movies, TV, music. Our cost is based per checkout so for now we will limit patrons to 5 checkouts per month.
Building and Grounds
Roof replacement is almost finished at the Hanover Branch.
We are currently interviewing for a part-time Children's Assistant.
Motsinger was asked by the State Library to participate on the Firefly Award Committee. It highlights books for preschoolers and children can vote for their favorite.
We were awarded the MCLS grant for Harwood Innovator's Lab in March. Terpening, Motsinger, McAlister, and Inman will attend. Only 15 libraries statewide were chosen.
Our Bicentennial Reading Program for adults is running December 1 through January 31. We are giving gift cards each week as prizes.
Friends of the Library
We received a thank you note from Russ and Beth Lewis from the Lewis House for donating some Bicentennial pens for the Tour of Homes basket.
A suggestion was made to hold some of the Board meetings at the Hanover Branch. Board will hold the February 2019 meeting there and then every other month.
Phillips made a motion to approve the Notary Policy as presented. Rosenberg seconded. Motion carried.
Meeting adjourned at 4:46 P.M.