Meeting Minutes

January 2019

Approved 2/14/19

420 W. MAIN ST. MADISON, IN 47250

January 10, 2019

Kelly Joyce, President
Mary Kay Butler, Vice-President
Joy Culp, Treasurer
Dana Riddle
Terry Phillips
Kathy Rosenberg
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Sally Wurtz, Secretary
Barbara McKinney

The meeting was opened at 4:12 P.M. by President Joyce.


  • Phillips moved to accept the minutes from the December 13 regular meeting as presented. Butler seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures December 14 through December 31, 2018 were $60,047.99. Expenditures from all funds totaled $70,522.21. Operating Fund receipts totaled $571,971.80. Amount of fall tax draw was $569,665.04. Receipts to all funds totaled $581,233.67. Balance in the Operating Fund as of December 31 was $1,051,456.73. Total bank balance was $1,567,785.86. The following transfers were made within the Operating Fund:

    • $6041.10 from 1.13 Part-time to 1.12 Full-time.

    • $3225.92 from 1.25 Employer's Contribution-Hoosier START to 1.24 Employer's Contribution- Group Insurance.

    • $83.54 from 3.54 Waste Disposal Services to 3.53 Water.

  • Operating Fund expenditures January 1 through January 10, 2019 were $40,057.91. Expenditures from all funds totaled $43,262.55. Operating Fund receipts totaled $1430.99. Receipts to all funds totaled $6835.65. Balance in the Operating Fund as of January 10 was $1,012,829.81. Total bank balance was $1,531,358.96. There were 2 checks over $6000:

    • Jefferson County Treasurer $10,057.41 for health insurance premiums ($7940.60 paid by Library).

    • Indiana State Library Foundation $6825 for annual Evergreen fee.

Phillips moved to accept the financial report as presented.  Riddle seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 20 events with 376 attendees.

  • Kentuckiana News is now taping promos for Adult and Children's programming.

  • Bicentennial Holiday Reading Program had 116 participants who read 385 books in December.

  • Indiana Humanities Grants Workshop had 18 attendees.

Youth Services

  • 20 events with 429 attendees.

  • 1-2-3 Sign with Me had 13 attendees.

  • Santa visited the Hanover Branch and had 80 attendees.

  • Motsinger visited local schools to give teachers information about support services offered at the Library. McAdams delivered holiday cards to shut-ins.


  • We have circulated 18 of our new video games in the first 7 days.

  • Transits have increased by 2000 items from 2017 to 2018.

  • Internet usage, including public computers and wi-fi has increased by 14,000 logins. There has been a decrease in the number of people using our public computers and an increase in wi-fi usage.


  • The E-rate Category 2 bidding process has begun and is posted on the USAC website. Our Adtech consultant is helping with the required forms.

  • Hoopla is now live. It is a digital media service that is free with a JCPL library card. It offers eBooks, eAudiobooks, movies, TV, music. Our cost is based per checkout so for now we will limit patrons to 5 checkouts per month.

Building and Grounds

  • Roof replacement is almost finished at the Hanover Branch.


  • We are currently interviewing for a part-time Children's Assistant.

  • Motsinger was asked by the State Library to participate on the Firefly Award Committee. It highlights books for preschoolers and children can vote for their favorite.

  • We were awarded the MCLS grant for Harwood Innovator's Lab in March. Terpening, Motsinger, McAlister, and Inman will attend. Only 15 libraries statewide were chosen.


  • Our Bicentennial Reading Program for adults is running December 1 through January 31. We are giving gift cards each week as prizes.

Friends of the Library

  • No report.


  • We received a thank you note from Russ and Beth Lewis from the Lewis House for donating some Bicentennial pens for the Tour of Homes basket.

Continuing Business

  • None.

New Business

  • A suggestion was made to hold some of the Board meetings at the Hanover Branch. Board will hold the February 2019 meeting there and then every other month.

  • Phillips made a motion to approve the Notary Policy as presented. Rosenberg seconded. Motion carried.

Meeting adjourned at 4:46 P.M.