Meeting Minutes

June 2019

Approved 7/15/19


June 13, 2019

Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Dana Riddle
Terry Phillips
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Kelly Joyce, President
Barbara McKinney
Kathy Rosenberg

The meeting was opened at the Hanover Branch Library at 4:15 P.M. by Vice-President Butler.


  • Wurtz moved to accept the minutes from the May regular meeting as presented. Phillips seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures May 10 through June 13, 2019 were $156,714.86. Expenditures from all funds were $174,472.43. Operating Fund receipts were $8280.09. Receipts to all funds were $30,304.75. Balance in the Operating Fund as of June 13 was $525,580.23. Total bank balance was $1,052,776.23.

  • There were 2 checks over $6000:

    • $10,119.12 to Jefferson County Treasurer for health insurance premiums ($7940.60 paid by Library).

    • $34,258.78 to DWC Roofing for completion of roof replacements.

Phillips moved to accept the financial report as presented.  Riddle seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 25 events with 271 attendees.

  • An Evening of Cordial Politics had 15 attendees.

  • Big Oaks program “Wild and Edible Plants of Indiana had 24 attendees.

  • Drawing Class has had 66 total attendees.

Teen Programming

  • 6 events with 370 attendees.

  • Southwestern Jr. and Sr. High Summer Reading Outreach had 300; MCHS Lunch in the Library had 20.

  • DIY Slime had 18 attendees.

Youth Services

  • 83 events with 2270 attendees.

  • 67 Summer Reading talks at schools to 2158 people.


  • Circulation was up, mostly electronic formats.

  • 120 new Hoopla users and 230 new OverDrive users.


  • Roofing jobs are complete and paid.

  • Terpening presented quotes from HFP LLC, JPete Consulting LLC, and Glass Unlimited, Inc. for the Hanover sunroom remodeling project, including repair of the cupola. She will check references before making a final decision.

  • New shelving for teen area at Hanover will be installed soon.


  • E-rate Category 2 installation is complete. USAC will reimburse us 80% of the cost.


  • We hired summer intern, Rebekah Jones for the Children’s Department. The Library will be reimbursed for 50% of her pay by the Indiana Intern program.

  • We now have four teen volunteers.

  • We have had two Community Conversations with staff members, which is part of the Harwood Labs strategic plan requirement.


  • Terpening attended ILF Budget Training for New Directors.

  • Terpening attended the DLGF training at Ivy Tech.

  • Terpening, McAlister, Inman, and Motsinger are meeting monthly to discuss the Community Conversations for Harwood.


  • Our Community Foundation endowed assets increased 10.48% in the first quarter.

  • We are moving things around in the basement to create a better teen area.

  • We are changing Hanover Info Express deliveries from three to two days a week partially due to price increases.

Friends of the Library

  • FOL made about $2500 on the spring book sale.

  • New FOL President is Richard Cook.

  • FOL funded the Build-a-Dog summer reading program.


  • None.

Continuing Business

  • None.

New Business

  • Riddle made a motion to approve the following slate of officers to serve July 1, 2019 to June 30, 2020: Mary Kay Butler, President; Sally Wurtz, Vice-President; Kathy Rosenberg, Secretary; and Joy Cup, Treasurer. Phillips seconded. Motion carried.

  • Wurtz made a motion to approve the new Collection Development Policy as presented. Riddle seconded. Motion carried.

  • Terpening has been chosen to be the Chair-elect of the Evergreen Executive Committee.

Meeting adjourned at 5:01 P.M.