Meeting Minutes

March 2019

Approved 4/11/19

420 W. MAIN ST. MADISON, IN 47250

March 14, 2019

Kelly Joyce, President
Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Terry Phillips
Kathy Rosenberg
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Dana Riddle
Barbara McKinney

The meeting was opened at 4:00 P.M. by President Joyce.

Phillips moved to accept the minutes from the January regular meeting as presented. Butler seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures February 15 through March 14, 2019 were $80,014.93. Expenditures from all funds totaled $92,167.08. Operating Fund receipts totaled $9374.82. Receipts to all funds totaled $21,409.39. Balance in the Operating Fund as of March 14 was $844,134.12. Total bank balance was $1,366,329.87.

  • There was 1 check over $6000:

    • $10,119.12 to Jefferson County Treasurer for health insurance premiums ($7940.60 paid by Library).

Phillips moved to accept the financial report as presented.  Wurtz seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 22 events with 327 attendees.

  • The Red Cross collected 33 units at the February 14 Blood Drive.

  • “Showing and Glowing at Festivals” presented by the Madison Arts Alliance had 16 attendees.

Youth Services

  • 23 events with 279 attendees.

  • Underground Railroad Homeschool Connection Program had 34 attendees.

  • Our new Teen Librarian, Megan Randall went with Motsinger to Madison Jr. High for “Lunch in the Library.” 41 students attended.


  • Circulations were about the same.


  • Director of the Indiana State Library, Jacob Speer will write the forward for Fife’s book, “Fountain of Culture.”

  • McAlister is now a member of the Human Relations Commission for the City.

  • Terpening is now a member of the Adult Literacy Council.


  • Staff Development Day included a “State of the Library” address, a presentation on Cybersecurity by ENA, and a team building activity. A Hoosier START representative was available for individual consultations.

  • Terpening, McAlister, Motsinger, and Inman attended the MCLS Harwood Innovators Lab for three days. They learned about starting community conversations and how the Library can be more involved with the community. The program also includes coaching calls and follow-up for ten months beginning in April.


  • Our Library hosted the Directors Regional Roundtable on March 8 and 14 directors attended.

  • Jefferson County Park Hop, a community wide initiative involving several organizations, runs through March 31. Our Children’s Librarian, Kara Motsinger went to each park and wrote all of the questions for the scavenger hunt. She also delivered information packets to all the schools.


  • We have “I Love Libraries” license frames and “We Love our Library” yard signs with our logo available for staff and Board members.

Friends of the Library

  • The Chidren’s Book Sale is coming up March 21-23.


  • None.

Continuing Business

  • DWC will begin on the Madison roof as soon as the weather breaks. The Hanover Branch roof is completed but the cupola is leaking and the decorative railing has not been put back up yet.

  • G’s Landscaping will begin on the drainage job at Hanover soon.

  • Terpening will seek proposals for remodeling the sunroom at Hanover as discussed at the February meeting.

New Business

  • A motion was made by Phillips to approve the Resolution to Establish Non-Resident Fees. Seconded by Butler. Motion carried. The fee of $32.00 will remain in effect until a new resolution is passed. A resident of any state may now purchase a non-resident card.

  • Butler made a motion to approve the Resolution to Modify the Cash Change Fund (Inter-Fund Transfer). Rosenberg seconded. Motion carried.

Meeting adjourned at 4:25 P.M.