REGULAR MEETING OF THE JEFFERSON COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
273 N. MADISON AVENUE, HANOVER, IN 47243
May 9, 2019
Kelly Joyce, President
Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Judi Terpening, Director
Jessica McAlister, Patron Services
The meeting was opened at 4:03 P.M. by President Joyce.
Phillips moved to accept the minutes from the March regular meeting as presented. Butler seconded. Motion carried.
Culp gave the financial report:
Operating Fund expenditures April 12 through May 9, 2019 were $91,740.02. Expenditures from all funds were $105,293.97. Operating Fund receipts were $2855.97. Receipts to all funds were $14,264.13. Balance in the Operating Fund as of May 9 was $674,015.00. Total bank balance was $1,196,943.91.
There were 2 checks over $6000:
$10,119.12 to Jefferson County Treasurer for health insurance premiums ($7940.60 paid by Library).
$10,613 to Selective Insurance for annual commercial package and worker’s comp.
Phillips moved to accept the financial report as presented. Butler seconded. Motion carried.
Terpening reported the following:
30 events with 449 attendees.
Oil painting class total participation for the series was 241.
6 events with 13 attendees.
Finger loop braiding was the most popular.
23 events with 683 attendees.
Eggstravaganza at the Lanier Mansion had 150 attendees.
Circulation spreadsheet now has Facebook “likes” and Newsletter subscribers.
We had an increase in visitors to the Library.
Madison roof is finished and waiting for inspection by the adjuster.
We have two estimates for redoing the sunroom at Hanover and we are awaiting a third.
E-rate Category 2 funding has been approved by USAC. AdTech will file the appropriate forms then Midwest Data will order the hardware for the upgrade.
Summer reading kicks off June 3 with “Touch-A-Truck.” We have received permission from the City to close off Elm Street from 8:00 A.M. until noon for the event.
Terpening gave an update on HEA 1001 and HEA 1343 and how they affect libraries.
Friends of the Library
Spring Book Sale will be May 17-19.
A patron sent a thank you note mentioning staff members who helped him retrieve and print several documents.
Riddle made a motion to approve the new Personnel Policy as amended. Butler seconded. Motion carried.
Phillips made a motion to accept the following nominations for 2019-2020 Board officers: Butler will rotate to President, Wurtz will rotate to Vice-President, Rosenberg was appointed Secretary, and Culp was appointed Treasurer, all effective July 1. Joyce seconded. Motion carried.
Wurtz made a motion to approve the new Disaster Recovery Plan for Computer Systems as presented. Phillips seconded. Motion carried.
Meeting adjourned at 5:01 P.M.