Meeting Minutes

November 2018

Approved 12/13/18

420 W. MAIN ST. MADISON, IN 47250

November 8, 2018

Kelly Joyce, President
Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Kathy Rosenberg
Dana Riddle
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Terry Phillips
Barbara McKinney

The meeting was opened at 4:01 P.M. by President Joyce.


  • Wurtz moved to accept the minutes from the October 11 regular meeting as presented. Butler seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures October 12 through November 8 were $145,646.39. Expenditures from all funds totaled $157,607.40. Operating Fund receipts totaled $64, 460.84. Receipts to all funds totaled $75,083.30. Balance in the Operating Fund as of November 8 was $646,007.22. Total bank balance was $1,163,594.80.

  • There were three checks over $6000:

    • Jefferson County Treasurer $9008.41 for health insurance premiums. ($6844.10 paid by Library)

    • DWC Roofing Co. $61,308.43 for down payment on roofing job.

    • Baker & Taylor Books $6646.85.

  • Transfers within the Operating Fund were made as follows:
    $84,521 from 3.98 Transfer to Rainy Day Fund to 3.61 Buildings and Structures to cover roof repair payments.

Rosenberg moved to accept the financial report as presented.  Wurtz seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming 

  • 31 events with 383 attendees.

  • Murder Mystery Dinner was a big success and we plan to do it again next year.

  • Tiffaney Pelaez did a drawing class and a calligraphy class for adults and a drawing class for children. She was well received and we will probably have her back.

  • Oil Painting class is still going well and had 79 attendees.

Youth Services

  • 31 events with 1457 attendees.

  • Haunted Escape Rooms was a new program and 24 attended.

  • Motsinger and Rike participated in Soup, Stew, Chili and Brew again this year as the “Know-It-Alls.” They answered 250 questions.

  • The Children’s Department handed out Halloween treats at Red, White and Boo again this year. According to the City, 750 attended.


  • We had an increase in circulation, website hits (including local history), and our people count.

Building and Grounds

  • DWC and Selective Insurance are in negotiations about the cost of our roof repairs.

  • DeBra-Kuempel fixed the water leak problem cause by a clogged HVAC condensation trap. They had to re-route the drain pipe to make it more accessible.

  • We will have to replace the sump pump cover with has been deteriorating. We are having a new aluminum cover made by Madison Iron Works that should last longer.

Staff Changes

  • Terpening and McAlister are in the process of interviewing for a part time Library Assistant.


  • We are going to combine the Bicentennial “Wrap-up Reception” with the “Caroling with Santa” program on November 24. It will be a Holiday open house with refreshments for everyone.


  • Terpening and Motsinger will be attending the annual ILF conference in Indianapolis November 12-14. McAlister, Joslin, and Lathrem will attend on November 14.


  • FOL members expressed their appreciation for the cake during National Friends of he Library week October 21-27.

  • Our Staff Holiday Party will be held December 8 after hours at the Library.

Friends of the Library

  • No report.


  • None.

Continuing Business

  • None.

New Business

  • The Computer and Internet Policy was reviewed. A new sentence was added under “Filtering” and a new paragraph was added regarding “Children’s Internet Safety.” A public hearing will be held at the December Board meeting.

Meeting adjourned at 4:25 P.M.