BORROWER SERVICES POLICY
The Jefferson County Public Library is a shared resource for anyone who visits the Library. This policy sets the procedures for obtaining a library card and borrowing materials.
This policy is not meant to be obstructive, but rather to provide for the reasonable care of library resources.
In order to borrow from the Library, a patron must have a valid library account.
To obtain a library account at the Jefferson County Public Library, you must be one of the following:
- An adult who resides or owns property in Jefferson County, Indiana. This account is valid for two years. Acceptable proof includes:
a. valid government issued photo ID with current address (hereafter: photo ID)
b. photo ID with previous address and one of the following:
i. housing lease signed within last 30 days
ii. bank statement, credit card, or utility bill dated within last 30 days
iii. Jefferson County property owners, who do not reside in the county, will need to provide a current tax bill for their Jefferson County property
iv. other items may be accepted at the discretion of a library supervisor
- A minor from 5 to 17 years old residing with a legal guardian who resides or owns property in Jefferson County. The legal guardian is required to provide the same proof of residency as above and is responsible for the minor’s library account. This account is valid for two years.
- A patron with a library card in good standing from a library on the Indiana State Library’s Reciprocal Borrowing Covenant list: This account is valid for one year. Photo ID is required.
- A student or faculty at Hanover College or Ivy Tech. This account requires a current college ID, and is valid until the end of the academic year.
- An Indiana resident whose home library is not on the Reciprocal Borrowing Covenant may purchase a PLAC (http://www.in.gov/library/plac.htm) for $65 or a Non-Resident account for $35. This account is valid for one year. Photo ID is required.
- A Trimble County, Kentucky adult resident may purchase a Non-Resident card for $35. A legal guardian may purchase a Non-Resident account for a Trimble County minor from 5 to 17 years. These accounts are valid for one year. Photo ID is required.
- An adult who is temporarily living in the county or is living in a Jefferson County halfway house may use a Transitional account. This account is valid for three months, and is limited to three items checked out at once. Photo ID or and/or a Transitional Patron Sponsor Form is required.
New library accounts are limited to two items until their address is validated via postcard.
Library accounts are valid for a certain time period as stated above. After an account expires, Jefferson County residents may reactivate their account in person, with photo ID, at no cost; legal guardians may reactivate their child’s account. All other account types may be required to reapply for an account.
Lost or Forgotten Cards
If a patron loses their library card, they should notify the library as soon as possible and request a replacement. The cost of a replacement card is $2.00.
All patrons are expected to bring their library cards with them if they intend to check out items or use the computers. On a case-by-case basis, photo ID may be used in place of the library card. Only Jefferson County residents may use photo ID in this manner, and only when library staff can confirm their identity through comparison of photo ID and library account (address, birthday, etc.).
A patron who repeatedly fails to present a library card may be denied borrower privileges until they present their library card.
- Books, audiobooks, music CDs, and magazines circulate for three weeks.
- Reference books, pamphlets, newspapers, genealogy, and the Indiana Collection do not circulate.
- Current issues of periodicals do not circulate. Non-current periodicals circulate for three weeks.
- Materials borrowed through Interlibrary Loan are checked out for two weeks with no renewals.
- DVDs circulate for one week. There is a limit of 10 DVDs per account.
- The legal guardian, who is responsible for a minor’s library account, can choose to restrict the minor from borrowing R-Rated Movies.
- Audio-visual equipment circulates for one day and is not renewable.
- Books donated by River Valley Resources (RVR) may only be borrowed by their tutors and circulate for 6 months.
Library Supervisors may override circulation limits at their discretion.
Patrons can borrow up to 100 items at once.
Patrons will be denied borrowing privileges and renewals if they have overdue items or excessive fines ($10 or greater).
Unless otherwise noted above, all circulating items may be renewed twice if:
- The patron has no overdue items
- The patron does not have excessive fines
- There is not a hold for the item
Patrons may place holds in person, online, or over the phone, and will be notified by e-mail, telephone, and/or text message when the item is available. Items on hold must be picked up within seven days.
Fines and Fees
Fines are charged for each day an item is overdue. The library is not obligated to remind patrons of overdue materials, however, the library usually sends reminders. If the item is not returned within a designated period, a bill will be sent for the cost of replacement and a processing fee.
If an item is damaged beyond further use, the patron is liable and must pay for the replacement or repair/restoration and processing fee.
Use of Collection Agency
The library may elect to use the services of a collection agency to retrieve items or fines/fees. Such collection efforts could become a part of the patron’s credit record.
Library Records Maintenance
Accounts that have been inactive for three years after their expiration will be deleted.
As specified in the Indiana Code 5-14-3-4(b) (16), the Jefferson County Public Library shall not release any patron records without an order of the court or an order from a grand jury. In addition, according to the USA Patriot Act (H.R. 3162 passed on October 25, 2001), the library must not divulge that this order was received or that records were produced pursuant to the order.