April 2019

The Jefferson County Public Library is a shared resource for anyone who visits the Library. This policy sets the procedures for obtaining a library card and borrowing materials. The Library is a member of Evergreen Indiana and, therefore, abides by the policies set by the Evergreen Indiana consortium found here https://blog.evergreen.lib.in.us/.

This policy is not meant to be obstructive but rather to provide for the reasonable care of library resources.

Library Accounts

In order to borrow from the Library, a patron must have a valid Evergreen Indiana library account.  A digital replica of the library card is also an appropriate form of identification for a patron to check out materials. Library cards are non-transferable.

To obtain a library account at the Jefferson County Public Library, one must be one of the following:
1. An adult who resides or owns property in Jefferson County, Indiana. This account is valid for two years. Acceptable proof includes:
a. valid government issued photo ID with current address (hereafter: photo ID)
b. photo ID with previous address and one of the following:
i. housing lease signed within last 30 days
ii. bank statement, credit card, medical bill, Medicare or Medicaid benefit statement or utility bill dated within last 30 days
                              iii. property tax receipt issued in applicant’s name
                              iv. change-of-address confirmation from the United States Postal Service showing prior and current address of residence (a
post office box is not acceptable)
v. other items may be accepted at the discretion of a Library supervisor

2. A minor from 5 to 17 years old residing in Jefferson County with a sponsoring adult.
a. Emancipated minors will be asked to present evidence of their status to void the necessity of the presence of a sponsoring adult.
b. A sponsoring adult  accepts responsibility for all fees, fines and payment for late, lost, or damaged materials charged on such
minor’s library card. Contact addresses should be obtained for both the minor and the sponsoring adult. The sponsoring adult’s
address will be used for mailed communications. In the case that the sponsoring adult is a non-resident of the library district,
libraries shall issue a “Student” profile card to the minor until the minor’s address can be verified.
c. The minor child must be present during the registration process.
d. Registering a minor child for a library card denotes an acknowledgement and understanding that the Library owns and circulates
videos, DVDs and unrated television series that may be geared toward a more mature audience and that a minor child will have
access to materials for both adults and children and will be able to check out any of these materials. A “limited access” card,
which prevents the user from checking out “R-rated” and “M-rated” audiovisual materials, is available for minors.

3. A patron with a library card in good standing from a library on the Statewide Reciprocal Borrowing Covenant Libraries list:
https://www.in.gov/library/files/RBCOVENANTS.pdf. This account is valid for one year. Photo ID is required.

4. A student or faculty at Hanover College or Ivy Tech. This account requires a current college ID, and is valid for one year.

5. An Indiana resident whose home library is not on the Reciprocal Borrowing Covenant may purchase a PLAC
(http://www.in.gov/library/plac.htm) for $65 or a Non-Resident account for $32. PLAC cards may be used at any Indiana public library.
Non-Resident cards are only valid at the issuing library. These accounts are valid for one year. Photo ID is required.

6. An out-of-state adult resident may purchase a Non-Resident card for $32. A sponsoring adult may purchase a Non-Resident account
for an out-of-state minor from 5 to 17 years. These accounts are valid for one year. Photo ID is required.

7. An adult who is temporarily living in the county or is living in a Jefferson County halfway house may use a Transitional account. This
account is valid for three months and is limited to three items checked out at once. Photo ID or and/or a Transitional Patron Sponsor
Form is required.

Library accounts are valid for a specific time period as stated above. After an account expires, Jefferson County residents may reactivate their account in person, with photo ID, at no cost; sponsoring adults may reactivate their minor’s account. All other account types may be required to reapply for an account.

Lost or Forgotten Cards

If a patron loses their library card, they should notify the Library as soon as possible and request a replacement. The cost of a replacement card is $2.00.

All patrons are expected to bring their library cards with them if they intend to check out items or use the computers. On a case-by-case basis, photo ID may be used in place of the library card. Only Jefferson County card-holders may use photo ID in this manner, and only when library staff can confirm their identity through comparison of photo ID and library account (address, birthday, etc.).

A patron who repeatedly fails to present a library card may be denied borrower privileges until they present their library card or purchase a replacement.

Loan Periods

  • Books and audiobooks circulate for three weeks with two renewals.

  • Music CDs circulate for three weeks with one renewal.

  • Periodicals circulate for one week with one renewal.

  • Materials borrowed through Interlibrary Loan are checked out for two weeks with no renewals.

  • Movies circulate for one week. There is a limit of 10 Movies per account.

    • The sponsoring adult, who is responsible for a minor’s library account, may choose to restrict the minor from borrowing R-Rated Movies

  • Videogames, tablets and equipment circulate for one week with no renewals.

  • Reference books, pamphlets, newspapers, genealogy, and the Indiana Collection do not circulate.

Library supervisors may override circulation limits at their discretion.

Patrons may have up to 100 items checked out on their accounts at one time.

Patrons will be denied borrowing privileges and renewals if they have overdue items or excessive fines ($10 or greater).

 Unless otherwise noted above, all circulating items may be renewed if:

  • The patron has no overdue items.

  • The patron does not have excessive fines.

  • There is not a hold for the item.


Patrons may place holds in person, online at My Account (https://evergreen.lib.in.us/eg/opac/home ) or over the phone and will be notified by e-mail, telephone, and/or text message when the item is available. Items on hold must be picked up within seven days.

Fines and Fees

Fines are charged for each day an item is overdue. The Library is not obligated to remind patrons of overdue materials, however, the Library usually sends reminders. If the item is not returned within a designated period, a bill will be sent for the cost of replacement plus a processing fee.

At the Library Director’s discretion, the Library may offer local overdue fines waiver programs. For those programs that collect donations for community agencies, the Library will waive an advertised amount in overdue fines for each item donated. Only approved donations will be accepted. The approved donations list will vary based on the needs of the agency receiving the donations. Such programs will not waive fines/fees for: lost or damaged library materials or fees owed to other Evergreen Indiana libraries.

Damaged Materials

If an item is damaged beyond further use, the patron is liable and must pay for the replacement or repair/restoration and processing fee.

Use of Material-Recovery Service

The Library may elect to use the services of a material-recovery service to retrieve items or fines/fees.  Such collection efforts may become a part of the patron’s credit record.

Library Records Maintenance

Accounts that have been inactive for three years after their expiration will be deleted.


As specified in the Indiana Code 5-14-3-4(b) (16), the Jefferson County Public Library shall not release any patron records without an order of the court or an order from a grand jury. In addition, according to the USA Patriot Act (H.R. 3162 passed on October 25, 2001), the library must not divulge that this order was received or that records were produced pursuant to the order.