Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on January 8, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
November 2025
Approved 12/11/25
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
November 13, 2025
Present: Mary Kay Butler, Vice-President; Sally Wurtz, Secretary; Joy Culp, Treasurer; Kathy Rosenberg, Board Member; Kathy Crafton, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Kelly Joyce, Terry Phillips, Robyn Ryle.
Approval of Agenda
Wurtz made a motion to approve the agenda. Crafton seconded. Motion carried.
Public Hearing for Internet Policy
No members of the public were present.
Approval of Minutes
Crafton made a motion to approve the regular meeting minutes from October 9, 2025. Wurtz seconded. Motion carried.
Treasurer’s Report & Approval of Claims
October 10 through November 13, 2025
Operating Fund expenditures were $139,152.65. Expenditures from all funds were $156,835.27. Operating Fund receipts were $3,115.34. Total receipts to all funds were $20,824.82. Balance in the Operating Fund as of November 13, 2025 was $926,347.34. Total bank balance was $1,610,566.02.
Expenditures over $6,000:
$11,509.16 to Jefferson County Treasurer for health insurance premiums.
$6,809.61 to Midwest Tape for Hoopla digital (2 months).
The following transfers were made within the Operating Fund:
$7,000.00 from 3.14 Other Professional Services to 3.148 Public Databases.
$8,000.00 from 3.99 Tuition Reimbursement to 3.148 Public Databases.
Crafton made a motion to approve payment of claims for $156,835.27. Rosenberg seconded. Motion carried.
Director Terpening’s report
Adult Programming
October Programs: 20, Attendance: 191
Programs and Attendance
Ghostly Wall Art had 29 attendees in 2 sessions.
Paint & Sip; Celebration Exhibit & Reception had 16 attendees.
Medicare Education Seminar had 2 attendees.
La Leche League had 18 attendees.
Publishing 101 with Ericka McIntyre had 12 attendees.
Silent Book Club had 10 attendees.
Murder Mystery Dinner Theatre had 27 attendees.
Paint & Sip; Joy of Landscaping Painting Style had 31 attendees in 2 sessions.
Labor Organizing Workshop had 5 attendees.
Hanover Book Group read "The God of the Woods" by Liz Moore. There were 13 attendees.
The Hangout Chapter; Ghostly Gala had 21 attendees.
Hope Community had 4 attendees for "Thanksgiving Centerpieces."
Virtual Author Talk Series:
Nuestra América: Stories of 30 Inspiring Latinas/Latinos Who Have Shaped the United States
Emily Key & Adrian Aldaba: 2 registrations, 3 live views, and 37 archive views.
Ten Years of Daring Heists & Lovable Outcasts in YA Fantasy by Leigh Bardugo: 1 registration, 0 live views, and 29 archive views.
Finding My Way; Nobel Peace Prize Laureate Malala Yousafzai: 4 registrations, 0 live views, and 12 archive views.
Courtly Intrigue & Whispers as Weapons; Historical Fiction Queen Philippa Gregory: 2 registrations, 0 lives views, 29 archive views.
Meetings
14 meetings with 92 attendees.
Outreach
Made 13 deliveries and circulated 100 items.
Children’s/YA Programming
October Programs 15; Attendance 981
Children (ages 0-5)
Mother Goose on the Loose had 26 attendees in 2 sessions
Story Time at Hanover had 57 attendees in 3 sessions.
Children’s (All ages)
Spooky Mystery Buddy had 32 attendees at Hanover and 59 at Madison.
Reading to Dogs had 14 attendees.
Lego Club had 16 attendees.
Homeschool Hangout; "How Many Seeds...?" had 32 attendees.
Family Programs
Family Game Night had 33 attendees.
All Ages Pumpkin Decorating had 38 attendees.
Pumpkin Decorating Contest had 33 participants (20 youth, 3 teens, 10 adults). Winners were chosen by 723 public votes, and 15 staff votes.
Outreach
Story Line had 36 calls.
City of Madison Fall Festival had 605 attendees at the Library table.
Social Media/Circulation Statistics
Website had 3,010 visits. Top pages: Events Calendar, Location & Hours, Meeting Spaces.
Local History website had 1,641 visits. Top pages: MCHS, Mortality Lists, Local History, Yearbooks.
Monthly newsletter went out to 5,086 recipients.
Facebook followers 4,147. Top post by engagement was "Pumpkin Decorating Contest Winners." Top post by reach was "Pumpkin Decorating Contest Voting."
Instagram followers 856. Top post by engagement was "Library Card Sign Up Month Baskets." Top post by reach was "Hangout Chapter Ghostly Gala."
Niche Academy had 25 views. Top tutorial by views was Rosetta Stone.
YouTube had 78 views.
Circulations were 15,974.
Made 54 new library cards.
Visits to the Library were 5,883.
Public computer users were 876. Wifi users were 481. There were 1,700 logins to the Wifi.
Staff and Volunteers
On episode 3 of the ongoing series "Meet the Staff" the Board was introduced to Melissa and Rikki.
Judi and Rebecca attended the Duggan Library Open House and networked with some of the new staff.
Hannah attended the ABOS Conference and learned a lot more about bookmobiles.
Judi, Ann, Jess and Hannah attended the Bethany Legacy Open House.
Kara and Hope represented the Library at the City of Madison Fall Festival. They did games and interacted with 605 people.
The Hangout Chapter 2 - Ghostly Gala, was held on October 30, in partnership with the Ohio Theatre and Kindness Jefferson County, who supplied the DJ.
The Tri Kappa meeting was held after hours at the Library on October 13. Judi gave them a tour of the Library and told them about the different services the Library offers.
The Murder Mystery Dinner Theatre was held on October 16.
Joel and Jillian continue to work on the Local History website, which launches in February.
Ongoing and Upcoming Events
8 staff members attended the ILF Annual Conference.
Caroling with Santa is coming up on November 28.
Gingerbread House Contest for all ages is coming up in December.
Friends of the Library
Holiday Book Sale will be on Saturday, December 6 in the Library auditorium.
Building/Renovation/Technology
There were some plumbing issues this month, which were temporarily resolved. Ohio Valley Plumbing will come back to do a more permanent fix at a later date.
Judi talked to the Library attorney about the proposed building renovation. He and the architect will plan a time to both be at a Board meeting so discussions can continue.
Correspondence
Received an email from a participant in the art class thanking the Library and instructor Russ Vossler for offering the art programs.
Received a thank you from Tri Kappa thanking Judi and the staff for all the Library offers.
Ann and Judi both received thank you notes from one of the authors at the author fair.
Continuing Business
Wurtz made a motion to approve the Internet & Computer Use Policy as amended and discussed at the October meeting. Rosenberg seconded. Motion carried.
New Business
Crafton made a motion to approve the Patron Behavior Policy as amended. Rosenberg seconded. Motion carried.
Rosenberg made a motion to approve the Salary Schedule for 2026 with no changes. Crafton seconded. Motion carried.
Wurtz made a motion to approve the Resolution to Establish a Bethany Legacy Grant Fund. Rosenberg seconded. Motion carried.
Crafton made a motion to approve a change to the leave section of the Personnel Policy as recommended by Terpening. Wurtz seconded. Motion carried.
Board approved closing the Library on Saturday, December 6 for an Evergreen upgrade and the Parade.
Motion to adjourn by Crafton at 4:44 P.M. Butler seconded. Meeting adjourned.