Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on September 10, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
May 19, 2026 - Notice of Adoption of Preliminary Determination
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Mary Kay Butler - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/26-6/30/2030
Sally Wurtz - Vice-President
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Crafton - Secretary
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 3: 7/1/26-6/30/2030
Kelly Joyce
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Kristi Amick
Appointing Body: Jefferson County Commissioners
Term 1: 7/1/26-6/30/2030
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
July 2026
Approved 8/13/26
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
July 9, 2026
Present: Mary Kay Butler, President; Sally Wurtz, Vice-President; Kathy Crafton, Secretary; Joy Culp, Treasurer; Kathy Rosenberg, Board Member; Robyn Ryle, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director; Bob Demaree, Madison Courier.
Not Present: Robyn Ryle, Kelly Joyce, Kristi Amick.
President Butler opened the regular meeting at 4:09 P.M.
Approval of Agenda
Crafton made a motion to approve the agenda. Wurtz seconded. Motion carried.
Approval of Minutes
Rosenberg made a motion to approve the minutes from the regular meeting on June 11, 2026. Crafton seconded. Motion carried.
Treasurer’s Report & Approval of Claims
June 12 through July 9, 2026
Operating Fund expenditures were $141,772.93. Expenditures from all funds were $168,091.56 Operating Fund receipts were $2,935.62. Total receipts to all funds were $22,598.40. Balance in the Operating Fund as of July 9, 2026 was $1,463,727.59. Total bank balance was $2,207,215.91.
4 Expenditures over $6,000:
$11,676.06 to Jefferson County Treasurer for health insurance premiums.
$6,046.06 to Duke Energy for electricity to 3 buildings.
$13,590.00 to Sandusky for Fireproof Door & installation, gutter repair on annex at Madison, French drain & new sunroom floor at Hanover.
$6,711.50 to Overdrive for ebooks + annual participation in Indiana Digital Library.
Transfers within the Operating Fund, same category:
$5,000.00 from 3.61 Buildings and Structures to 3.62 Equipment Repair.
$700.00 from 3.53 Water to 3.54 Waste Disposal Services.
Crafton made a motion to approve claims for $168,091.56. Wurtz seconded. Motion carried.
Director Terpening’s report
Adult Programming
June Programs: 17, Attendance: 277
Programs and Attendance
Tiny Art Show: 141 entries.
Paint & Sip; Pointillism Style had 18 attendees.
River Valley Resources; Summer Resource Fair had 75 attendees.
Paint & Sip; Edward Hopper Style had 34 attendees in 2 sessions.
Silent Book Club had 4 attendees.
La Leche League had 18 attendees.
Second Saturday Stitchers had 6 attendees.
Rug Hooking, etc. had 5 attendees.
Kinusaiga Fabric Art had 21 attendees at Madison (Hanover program was canceled).
Dementia Friends was canceled.
Paint & Sip; Summer Celebration Art Show had 26 attendees.
Hanover Book Group read Great Big Beautiful Life by Emily Henry. There were 12 attendees.
Hope Community had 3 Tiny Art Show entrees.
Virtual Author Talk Series:
Your Ticket to the Best State Fair Crafts: Smithsonian Curator Mary Savig: 4 registrations, 0 live views, 30 archive views.
Apocalyptic Mayhem, Lava-Spitting Llamas, & One Very Sassy Cat: Surviving the Universe's Most Twisted RPG by Matt Dinniman: 5 registrations, 8 live views, and 23 archive views.
Nurturing Future Generations: Stories from the Heart of Grandfatherhood by Ted Page: 0 registrations, 0 live views, and 19 archive views.
Simple, Sustainable, & Powerfully Delicious Meals by Sana Javeri Kadri & Asha Loupy: 4 registrations, 6 live views, and 13 archive views.
Outreach
Bookmobile: Circulated 48 items.
Individual deliveries: 27.
Meetings
20 meetings and 101 attendees.
Children’s/YA Programming
June Programs 39; Attendance 2,005
Children (Ages 0-5)
Mother Goose on the Loose had 75 attendees in 4 sessions.
Story Time had 51 attendees in 2 sessions.
Children (All ages)
Touch-a-Truck Kickoff had 660 attendees.
Decorate a Keychain had 64 attendees.
Sand Art craft had 40 attendees at Hanover and 35 attendees at Madison.
Reading to Dogs had 43 attendees.
Rock Mining 1 & 2 at Hanover had 39 attendees; 3 & 4 at Hanover had 37 attendees.
Silly Safari had 191 attendees at the morning session and 139 at the afternoon session.
Magic Show had 65 attendees.
Lego Club had 23 attendees.
Fireworks craft had 42 attendees at Madison and 29 at Hanover.
Rock Painting had 165 attendees.
Sand Art with Centerstone group had 23 attendees in 2 sessions.
Young Adult
Decorating Totes had 66 attendees.
Personalized Sunglasses had 33 attendees.
Mining for Crystals had 35 at Madison and 12 at Hanover.
Cup Decorating had 27 at Madison and 10 at Hanover.
Shell Painting had 9 attendees at Madison and 18 at Hanover.
Outreach
Watermelon Fans Craft had 64 attendees at Farmer's Market, held at Lytle Park.
Children's Crafts at Girl's Inc. had 58 attendees in 2 sessions.
YA Crafts at Girl's Inc. - Decorating Totes, Personalized Sunglasses, and Decorating Cups had 37 attendees in 3 sessions.
Story Line had 41 calls.
Social Media/Circulation Statistics
Website had 4,004 visits. Top pages: Events Calendar, JCPL Summer Reading.
Niche Academy had 24 views. Top tutorial by views was Beanstack.
Local History website had 1,333 visits. Top pages: MCHS, Yearbooks.
Email Newsletter went out to 5,168 recipients. Top link was Events Calendar.
Facebook followers 4,418. Top post by engagement was Pride Month. Top post by reach was Library Silly Safaris.
Instagram followers 882. Top post by engagement was Pride Month. Top post by reach was Pirate-y Peter Pan Cancelled.
YouTube had 191 views. Top Video: Remembering Madison 1961.
Circulations were 18,580.
Made 137 new library cards.
Visits to the Library were 8,716.
Public computer users were 636. Wifi users were 681.
Staff and Volunteers
Melissa's 50th birthday was celebrated in June.
Bob celebrated 10 years of service on June 20.
Terpening gave a shout out to staff for all the help running books up and down the stairs while the elevator has been down.
Staff Development Day will be August 17 and the Library will be closed to the public that day. One of the fun events will be a Trolley Tour of Historic parts of Madison.
Terpening attended the Director's Roundtable in Batesville and toured a new facility called "The Hub."
It was designed by the same architect that did the plans for JCPL.
Ongoing and Upcoming Events
Summer Reading is going strong.
Tiny Art Show exhibit runs through the month of July and winners will be announced at the end.
Arts & Crafts: Fabric Patches, Metal Pet Tags, Van Gogh and Pointillism Style art classes.
Virtual Author Talks: Lucy Foley, Smithsonian, and others.
Friends of the Library
Sidewalk Sale will be on July 18.
Fall Book Sale will be September 25 and 26.
Building/Renovation/Technology
At their July 7 meeting the County Council tabled a vote on the Library bond resolution until October. The bond team is discussing next steps.
Tornado damage: a tree fell on the Annex and damaged the gutter. It has already been repaired by Sandusky. The brick sign at Hanover also sustained some damage. The Board agreed that Terpening should contact Timbers, who originally made the sign, to discuss changing it to a new design.
The elevator upgrade is in week 13. Labeling and inspection are scheduled for July 15.
New staff computers with Windows 11 will be installed on July 15-16. Monitors will not be replaced in order to save on the cost.
The Library's Maintenance Tech, Ron was able to fix a few loose bricks on the accessible ramp.
Trustee Training
ILF Trustee Membership and Training
ILF received a grant to offer sessions to increase advocacy and training.
Registration is open for in-person trustee training. Terpening will attend November 9, 10:30 am - 3:30 pm at the Hyatt in owntown Indy. Mileage is reimbursed. Breakfast and lunch are provided. Free online training will be available through United for Libraries.
Kristi Amick, the Library's newest Board member, is replacing Terry Phillips. She was unable to attend the July meeting.
Correspondence
Library received a letter from a young patron about how much they love the Library.
Library received a notice from the FHWA regarding the Hanging Rock Hill Stabilization Project.
Continuing Business - None
New Business
The following Board committees were appointed for 2026-2027: Personnel Committee; Kelly Joyce, Robyn Ryle, Kathy Crafton. Finance Committee; Sally Wurtz, Joy Culp, Kristi Amick. Policy Review Committee; Mary Kay Butler and Kathy Rosenberg, with Library Attorney Wil Goering reviewing all policies.
Crafton made a motion to approve the 2027 Salary Scale with no changes. Seconded by Rosenberg. Motion carried.
The 2027 budget will be increased by 2.99%. More details will be covered at the August meeting.
Terpening discussed the 2024-2025 State Board of Accounts Audit Report with Board members. The report has been filed and is available to view in Gateway.
The bank did not have the new signature card ready in time for the July meeting. Officers can sign when it's ready.
Motion to adjourn by Rosenberg. Seconded by Wurtz. Meeting adjourned at 4:40 P.M.