Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on November 12, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
May 19, 2026 - Notice of Adoption of Preliminary Determination
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Mary Kay Butler - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/26-6/30/2030
Sally Wurtz - Vice-President
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Crafton - Secretary
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 3: 7/1/26-6/30/2030
Kelly Joyce
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Kristi Amick
Appointing Body: Jefferson County Commissioners
Term 1: 7/1/26-6/30/2030
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
September 2026
Approved 10/8/26
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
September 10, 2026
Present: Mary Kay Butler, President; Sally Wurtz, Vice-President; Kathy Crafton, Secretary; Joy Culp, Treasurer. Board members Kathy Rosenberg, Kelly Joyce, Kristi Amick. Director Judi Terpening, Assistant Director Jess McAlister; Library Attorney Wil Goering; Madison Courier reporter Bob Demaree.
Not Present: Robyn Ryle.
Approval of Agenda
Joyce made a motion to approve the agenda. Crafton seconded. Motion carried.
President Butler opened the public hearing for the 2027 budget at 4:00 P.M. No members of the public were present. Public Hearing closed at 4:01 P.M. and Regular meeting opened at 4:02 P.M.
Approval of Minutes
Joyce made a motion to approve the minutes from the regular meeting on August 13, 2026. Rosenberg seconded. Motion carried. Crafton made a motion to approve the minutes from the executive session on August 13, 2026. Amick seconded. Motion carried.
Treasurer’s Report & Approval of Claims
August 14 through September 10, 2026
Operating Fund expenditures were $140,760.57. Expenditures from all funds were $159,203.22. Operating Fund receipts were $4,571.30. Total receipts to all funds were $24,135.12. Balance in the Operating Fund as of September 10, 2026 was $1,107,346.35. Total bank balance was $1,791,523.71.
2 Expenditures over $6,000:
$12,081.06 to Jefferson County Treasurer for health insurance premiums.
$7,309.71 to Duke Energy for electricity to 3 buildings.
Transfers within the Operating Fund Same Category:
$15,000 from 3.12 Engineering and Architecture to 3.14 Other Professional Services.
Wurtz made a motion to approve claims for $159,203.22. Rosenberg seconded. Motion carried.
Director Terpening’s report
Adult Programming
August Programs: 18, Attendance: 240
Programs and Attendance
Paint & Sip; Paul Gauguin Style had 20 attendees.
Paint & Sip; Pablo Picasso Style had 19 attendees.
Paint & Sip; Henri Rousseau Style had 21 attendees.
Paint & Sip; Ukiyo-e Style had 24 attendees
Second Saturday Stitchers had 7 attendees.
Silent Book Club had 5 attendees.
La Leche League had 18 attendees.
Fabric Patches craft had 16 attendees in 2 sessions.
Rug Hooking, etc. had 5 attendees.
Metal Pet Tags craft had 26 attendees in 3 sessions.
Hanover Book Group read Memorial Days by Geraldine Brooks. There were 15 attendees.
Hanover College Student Involvement Fair had 64 engagements.
Virtual Author Talk Series:
The Legacy of Julia Child's Kitchen by Author & Smithsonian Curator Paula J. Johnson: 1 registration, 0 live views, 14 archive views.
When Trees Testify: Reclaiming America's Black Botanical Legacy by Beronda Montgomery: 4 registrations, 0 live views, and 2 archive views.
High Altitudes & High Stakes: A Miss Marple Mystery by Lucy Foley: 5 registrations, 0 live views, and 4 archive views.
Outreach
Bookmobile: 40 engagements
Outreach patrons: 27.
Baby Bundle bag deliveries: 40.
Meetings
13 meetings and 133 attendees.
Children’s/YA Programming
August Programs 4; Attendance 132
Children/In House (All ages)
Candy Craze-Chocolate Edition had 14 attendees (rescheduled from June 18 when power was out).
Lego Club had 37 attendees.
Outreach
Pettey and Westmoreland set up at the Hispanic Cultural Festival. They took a fan craft and some Library information. There were 64 visitors.
Story Line had 17 calls.
Social Media/Circulation Statistics
Website had 3,195 visits. Top pages: Events Calendar, Location & Hours.
Niche Academy had 49 views. Top tutorial by views was Libby.
Local History website had 1,994 visits. Top pages: MCHS, Yearbooks & School Path.
Email Newsletter went out to 5,101 recipients. Top link was Events Calendar.
Facebook followers 4,553. Top post by engagement was New StoryWalk Photos. Top post by reach was Pigmania Contest Photo.
Instagram followers 899. Top post by engagement was Bookmobile Schedule. Top post by reach was Indiana Author Award.
YouTube had 280 views. Top Video: Remembering Madison 1961.
Circulations were 17,095.
Made 81 new library cards.
Visits to the Library were 7,366.
Public computer users were 621. Wifi users were 664.
Staff and Volunteers
The Library pig, Sarah, the Triceratops, won the Judge's choice award in the Pigmania contest.
Staff Development Day was very successful. Jessica Spiess was the HMI tour guide and Tara Cash drove the Trolley for the tour. Both received thank you notes from the staff.
Staff have been involved in advocacy, engaging with patrons and answering questions about the bond project.
Terpening attended the Director's Roundtable at Mitchell Public Library.
Terpening and Inman, attended the Hanover college Student Involvement Fair and set up a table with the Duggan Library. Bowman brought the Bookmobile. Nine students signed up for a library card and some of them checked items out.
Crafton asked to have a picture taken of some staff members with the Bookmobile for the Hanover Community Garden time capsule.
Clifty Falls State Park Story Walk was refreshed and a new book, The Leaf Thief, was put up by staff members McAlister and Bowman along with the Friends of Clifty Falls.
McAlister applied for an Indiana Arts Commission Grant for winter dance classes with Jill Mires.
In honor of Dolly Parton, the Library is partnering with Playhouse Café to have a Dolly Drink Book Giveaway. With every purchase of a Dolly Drink, kids will receive a free book provided by the Library.
Ongoing and Upcoming Events
September is Library Card Sign-Up Month. An Evergreen Library card frame was made by staff member Jackson. Anyone who signs up for a card can get their picture taken in the frame.
Library Uncovered Tours will be at 11:00am and 5:30pm on September 14. Mayor Courtney will attend the evening tour and also issue a proclamation designating September as Library Card Sign-Up Month for the Jefferson County Public Library.
On October 10 the Library will have a booth at MACC Soup, Stew, Chili, and Brew. They will be engraving spoons for attendees and engaging with them about the Library.
October 15 at 6:30pm will be the annual Murder Mystery Dinner in the Madison auditorium. The cost of a ticket is $40.00, which includes dinner.
End of October will be all things pumpkin; a pumpkin decorating contest and a pumpkin decorating program at the Library.
November 7 will be the second annual Author Fair.
Friends of the Library
FOL donated $600.00 to the Baby Bundles Program, which allows the Library to give books to parents of newborns.
Fall Book Sale will be September 25 and 26 from 10am-5pm.
Building/Renovation/Technology
The Bond Team continues to meet and recently sent a memorandum, written by Ice Miller LLC, to County Council members regarding the Fiscal Body roll in Indiana Public Library Financings.
The County Council will meet on October 13 at 5:30pm, at which time the Library bond request will be revisited. Terpening encouraged Board members to attend.
A/C in the Annex was not working and it needed a fan motor.
There was a leak from the ceiling in the Reading Room that was determined to be from the roof. Maintenance was able to stop it.
Sewage pump floater went out in the Children's Room and the alarm kept going off. Ohio Valley Plumbing has ordered the part and will be replacing it soon.
Tim Harmon of Timbers has submitted a design and quote of $11,500 for the Hanover sign, which has been damaged twice due to storms. Terpening contacted the Library's insurance agent and was able to file a claim, so that process has been started. Other companies will be contacted for designs and quotes.
Trustee Training
Online trustee training is available through United for Libraries.
Correspondence
Received the Community Foundation quarterly fund activity statement for the MJCPL Endowment. Endowed assets grew 10.14% in the second quarter and are up 11.91% for the year through June 30.
Terpening received a note from Jan Vetrus inviting staff to attend a birthday party for Camille Fife.
Continuing Business - None
New Business
Rosenberg made a motion to approve the Confidentiality of Library Records as amended. Joyce seconded. Motion carried.
Crafton made a motion to approve the Resolution to Establish Materiality and Process for Reporting Material Items with no changes. Amick seconded. Motion carried.
A trustee training video was shown.
Motion to adjourn at 4:50 P.M.