Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on May 14, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
February 2026
Approved 3/12/26
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
February 12, 2026
Present: Kelly Joyce, President; Mary Kay Butler, Vice-President; Sally Wurtz, Secretary; Joy Culp, Treasurer; Robyn Ryle, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director, Wil Goering, Library Attorney; Sarah Correll, Associate at Ice Miller LLP; Jason Tanselle, Director of Baker Tilly Municipal Advisors LLC.
Not Present: Board members Kathy Rosenberg, Kathy Crafton, Terry Phillips.
President Joyce opened the regular meeting at 4:15 P.M.
Approval of Agenda
Wurtz made a motion to approve the agenda as amended. Ryle seconded. Motion carried.
Baker Tilly Municipal Advisors
Tanselle and Correll gave a detailed presentation on issuing bonds. They also provided a Library specific Proposed and Tentative Timetable for pursuing a bond in 2026.
Approval of Minutes
Wurtz made a motion to approve the regular meeting minutes from January 8, 2026. Ryle seconded. Motion carried.
Treasurer’s Report & Approval of Claims
January 9 through February 12, 2026
Operating Fund expenditures were $171,530.85. Expenditures from all funds were $197,319.75. Operating Fund receipts were $40,014.41. Total receipts to all funds were $30,618.44. Balance in the Operating Fund as of February 12 was $1,175,023.21. Total bank balance was $1,937,999.76.
1 Expenditure over $6,000:
$11,678.98 to Jefferson County Treasurer for health insurance premiums.
Ryle made a motion to approve claims for $197,319.75. Butler seconded. Motion carried.
Director Terpening’s report (read by McAlister)
Adult Programming
January Programs: 13, Attendance: 147
Programs and Attendance
Paint & Sip; New Year Celebration Exhibit had 20 attendees.
Second Saturday Stitchers had 9 attendees.
Paint & Sip; The Joy of Landscape Painting had 18 attendees.
Silent Book Club had 5 attendees.
La Leche League had 18 attendees.
Craft Bar had 31 attendees in 2 sessions.
Red Cross Blood Drive had 25 attendees.
Paint & Sip; Monet Style: Postponed due to snowstorm.
Hanover Book Group Selection Meeting 2026: Postponed due to snowstorm.
Virtual Author Talk Series:
Creative & Compassionate Art of Seeing Others Deeply by David Brooks: 16 registrations, 11 live views, and 31 archive views.
Nature, Art & Service as Medicine by Julia Hotz: 10 registrations, 4 live views, and 21 archive views.
Secrets and Second Chances by Liz Moore: 11 registrations, 6 live views, and 8 archive views.
Meetings
13 meetings with 76 attendees.
Outreach
Made 19 deliveries and circulated 210 items.
Children’s/YA Programming
January Programs 9; Attendance 167
Children (Ages 0-5)
Mother Goose on the Loose had 35 attendees in 2 sessions (2 canceled).
Story Time at Hanover had 38 attendees in 3 sessions.
Children’s (All ages)
Snow Crafts had 24 attendees.
Lego Club had 19 attendees.
Homeschool Hangout: "Balance Workshop" had 26 attendees.
Young Adult
Colorful Lanyard Craft: Canceled; will reschedule.
Outreach
Story Line had 25 calls.
Social Media/Circulation Statistics
Website had 3,052 visits. Top pages: Events Calendar, Location & Hours, Digital Media.
Niche Academy had 11 views. Top tutorial by views was Ancestry Library.
Local History website had 1,568 visits. Top pages: MCHS, Yearbooks, Local History.
Monthly newsletter went out to 5,022 recipients.
Facebook followers 4,192. Top post by engagement was Bookmobile Teaser. Top post by reach was Book Tree Challenge Winner.
Instagram followers 862. Top post by engagement was Wowbrary. Top post by reach was Bookmobile Teaser.
YouTube had 103 views.
Circulations were 16,151.
Made 59 new library cards.
Visits to the Library were 5,042.
Public computer users were 618. Wifi users were 438. There were 1,533 logins to the Wifi.
Staff and Volunteers
Meet the Staff at Hanover was supposed to take place after the Board meeting. Due to the bond presentation running long, it will be rescheduled.
Judi and Joel attended Leadership Jefferson County and did a small presentation about the Library.
Judi and Hannah attended the Bethany Legacy quarterly conversation to talk about the bookmobile.
A group from the Library was invited to tour the new Madison Pediatrics Office on February 17.
Staff Development Day is Monday, February 16.
The Madison Area Chamber of Commerce chose the Library as Madison's Best Family and Community Resource.
Ongoing and Upcoming Events
The Hangout Chapter 3: "Crazy Little Thing Called Love Music Bingo" will be February 13 at Analog Coffee from 7-9 p.m.
Hanover Book Group will be discussing "Sex of the Midwest" by Robyn Ryle on February 23.
The Library will be hosting a Black History Month film "Old Heart" on February 17.
The Library is participating in Hoosier Heroines programs in partnership with HMI, Scarlet Begonia, Ohio Theater, Lanier Mansion, John Paul Chapter DAR and others.
March 14 - "Researching Records of Women Ancestors & Dating Vintage Photographs."
March 14-A family program "Fierce Forest Protectors."
The Bookmobile Ribbon Cutting and Hanover Branch Sweet Sixteen celebration will be April 10.
Friends of the Library
Next meeting will be February 17, 2026.
Building/Renovation/Technology
Applied for Cat2 funding with AdTech. If approved, the Library would receive a monthly discount on the managed wireless fee.
A part was ordered for the elevator, which would not fit around the corner and into the mechanical room. Executive Elevator covered that cost and ordered the new part. The work should be completed soon.
AVC was alerted to a phishing email that was inadvertently opened by a staff member. AVC was able to lock down the email account and all staff were notified. Judi also filed a report with the State, as required by state law.
Hanover Branch continues to have an unidentified musty smell. Dunlap has checked the HVAC system and Puroclean has checked for mold. Next steps are being discussed.
The fallen kitchen cabinets at Madison have been securely re-attached to the wall.
The bookmobile tour that was supposed to take place at Hanover will be rescheduled.
Hoopla now has a daily limit for checkouts. Once that daily limit is reached patrons will have to wait until the next day to check out, which saves the Library money.
Advocacy
Jess designed a "We Love Our Library" postcard, giving patrons an opportunity to express their love for the Library. Some of the cards from patrons were taken to Statehouse Day to share with legislators.
Statehouse Day was attended by Judi, Jess, Ann and Hannah. Judi updated the Board on SB 8.
ILF provided a template that Hannah used to create an information sheet for JCPL that shows its impact in the community. It includes statistics for Community Engagement, Collections & Access, Technology & Connectivity, Reach & Special Services.
Judi will email all Board members the Trustee training and a survey from ILF.
Correspondence
The Library received a check for $350.00 from the Cronen/Marsiglio Family Donor Advised Endowment Fund at the Community Foundation.
Continuing Business - None
New Business
The Annual Report has not been completed due to the State not yet having a new portal available. The due date has been extended.
Wurtz made a motion to approve the Announcements & Exhibits Policy as amended. Butler seconded. Motion carried.
Motion to adjourn by Butler. Seconded by Wurtz. Meeting adjourned at 5:40 P.M.