Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on December 11, 2025, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
October 2025
Approved 11/13/25
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
October 9, 2025
Present: Kelly Joyce, President; Mary Kay Butler, Vice-President; Sally Wurtz, Secretary; Joy Culp, Treasurer; Kathy Crafton, Board Member; Robyn Ryle, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Kathy Rosenberg, Terry Phillips.
2026 Budget Adoption
Ryle made a motion to adopt the 2026 budget of $2,139, 679.00. Crafton seconded. Motion passed by a vote of 5 ayes and 0 nays.
Approval of Minutes
Crafton made a motion to approve the regular meeting minutes from September 11, 2025. Butler seconded. Motion carried.
Treasurer’s Report & Approval of Claims
September 12 through October 9, 2025
Operating Fund expenditures were $126,317.95. Expenditures from all funds were $166,540.01. Operating Fund receipts were $3,671.83. Total receipts to all funds were $21,875.30. Balance in the Operating Fund as of October 9, 2025 was $1,062,384.65. Total bank balance was $1,746,576.47.
Expenditures over $6,000:
$11,542.44 to Jefferson County Treasurer for health insurance premiums.
$22,260.00 to Executive Elevator for remaining deposit on elevator upgrade.
The following transfers were made within the Operating Fund:
$300.00 from 2.21 Cleaning & Sanitation Supplies to 2.11 Official Records.
$7,000.00 from 3.52 Electricity to 3.61 Buildings & Structures.
Wurtz made a motion to approve payment of claims for $166,540.01. Butler seconded. Motion carried.
Director Terpening’s report
Adult Programming
September Programs: 26, Attendance: 241
Programs and Attendance
MindFit had 7 attendees in 4 sessions.
Build Your Own Picnic Kit: Natural Bug Spray & Candle had 20 attendees in 2 sessions.
Red Cross Blood Drive had 32 attendees.
Paint & Sip; Seurat Style had 21 attendees.
Silent Book Club had 8 attendees.
Jump Start Your Health Goals had 6 attendees.
La Leche League had 18 attendees.
Produce Pop Up Market for Seniors had 5 attendees in 2 sessions.
Second Saturday Stitchers had 5 attendees.
Build Your Own Picnic Kit; No Sew T-Shirt Bags had 18 attendees in 2 sessions.
The Hangout Chapter; Pages in the Park had 40 attendees.
Paint & Sip; Dinosaurs! had 11 attendees in 2 classes.
Vision Board Party with Katie Jacobs had 10 attendees.
Hanover Book Group read "The Booklover's Library" by Madeline Martin. There were 10 attendees.
"Driftwood; The Life of Harlan Hubbard" with Jessica Whitehead had 20 attendees.
Hope Community had 4 attendees for "Ghost Wall Art Craft."
Virtual Author Talk Series:
On Writing Darkly Charming Villainous Love by Hannah Nicole Maehrer: 4 registrations, 3 live views, and 41 archive views.
Argue Less & Talk More by Communication Expert Jefferson Fisher: 5 registrations, 3 live views, and 26 archive views.
Our Failed Attempts to Make English Eezier to Spell by Author Gabe Henry: 2 registrations, 0 live views, and 29 archive views.
Meetings
14 meetings with 92 attendees.
Outreach
Made 15 deliveries and circulated 130 items.
Children’s/YA Programming
September Programs 14; Attendance 290
Children (ages 0-5)
Mother Goose on the Loose had 81 attendees in 5 sessions.
Story Time at Hanover had 54 attendees in 4 sessions.
Children’s (All ages)
Lego Club had 12 attendees.
Homeschool Hangout; "Apples" had 31 attendees.
Young Adult
Pressed Flower Bookmark Craft had 25 attendees.
Outreach
Story Line had 39 calls.
Hispanic Culture Festival had 48 attendees.
Social Media/Circulation Statistics
Website had 2,804 visits. Top pages: Events Calendar, Location & Hours, Job Opportunities.
Local History website had 1,552 visits. Top pages: MCHS, Local History, Yearbooks.
Monthly newsletter went out to 5,063 recipients.
Facebook followers 4,114. Top post by engagement was "Pages in the Park Picnic Video." Top post by reach was "Spooky Mystery Buddies."
Instagram followers 850. Top post by engagement was "We're Open." Top post by reach was "There's More to the Story" Video.
Niche Academy had 30 views. Top tutorial by views was Libby.
YouTube had 68 views.
Circulations were 15,502.
Made 60 new library cards.
Visits to the Library were 6,051.
Public computer users were 708. Wifi users were 499. There were 1,715 logins to the Wifi.
Staff and Volunteers
On episode 2 of the ongoing series "Meet the Staff" the Board was introduced to Joel and Megan.
For Library card sign up month, Hannah contacted local businesses and received donations to make up 4 gift baskets, 2 for adults and 2 for children. Donors were Neat, Fountain Alley Soap, Madison Candles and Gifts, Playhouse Café, Cocoa Safari. There were 60 new library cards issued in September.
Kara and Cherie attended the Hispanic Festival. They gave out free books and made crafts with 48 children.
Terpening attended the ILF Strategic Plan all day workshop in Indianapolis and also attended the Community Foundation Dinner.
The Jefferson County Broadband Taskforce has been disbanded.
Ongoing and Upcoming Events
Pumpkin Decorating Contest entries this year will be by photo rather than bringing in the pumpkins. Voting will be online through Facebook.
The Murder Mystery Dinner Theatre on October 16 will be "Best Laid Plans; An Old Hollywood Whodunnit." Tickets are still available.
On November 1, the Library is hosting its very first Author's Fair, featuring local authors.
Friends of the Library
Fall Book Sale made $2,109.
Next FOL meeting will be October 21.
FOL Appreciation Week is October 19-25. Gifts will be given to all of the volunteers.
Building/Renovation/Technology
Two new printers were installed.
Miscellaneous
Terpening reminded Board members about the Trustee Track at the ILF conference in November.
Baker & Taylor, one of the Library's major book vendors is going out of business December 31. Ingram is currently used for some children's books and will be one option for adult books. Other vendors are being considered as well.
Correspondence
One of the FOL volunteers wrote thank you notes to all staff members who worked at the book sale.
The upcoming elevator upgrade was mentioned in an article by Bob Demaree in the September 11 issue of the Madison Courier.
Continuing Business - None
New Business
Wurtz made a motion to approve staff raises of 3% beginning January 1, 2026. Crafton seconded. Motion carried.
Crafton made a motion to increase the Treasurer's salary to $150.00 per pay beginning January 1, 2026.
The Internet & Computer Use policy was reviewed. Terpening changed the mission statement to match the vision statement in the Strategic Plan and recommended no other changes. The public hearing for the Internet Policy will be November 13.
Motion to adjourn by Crafton at 4:40 P.M. Meeting adjourned.