Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on April 11, 2024, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Robyn Ryle - President
Appointing Body: Southwestern Schools
Term 2 Expires: 6/30/2026
Terry Phillips - Vice President
Appointing Body: Jefferson County Commissioners
Term 3 Expires: 6/30/2026
Kelly Joyce - Secretary
Appointing Body: Madison Consolidated Schools
Term 2 Expires: 6/30/2024
Mary Kay Butler
Appointing Body: Madison Consolidated Schools
Term 2 Expires: 6/30/2026
Sally Wurtz
Appointing Body: Jefferson County Council
Term 4 Expires: 6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 3 Expires: 6/30/2024
Kathy Crafton
Appointing Body: Jefferson County Commisioners
Term 1 Expires: 6/30/2024
Meetings
The Board meets the second Thursday of each month at 4:00 pm in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
February 2024
Approved 3/14/24
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
February 8, 2024 Regular Meeting
Present: Terry Phillips, Vice-President; Kelly Joyce, Secretary; Joy Culp, Treasurer; Kathy Crafton, Board Member; Kathy Rosenberg, Board Member; Sally Wurtz, Board Member; Mary Kay Butler, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Robin Ryle
Vice-President Phillips opened the regular meeting at 4:00 P.M. Wurtz made a motion to approve the agenda. Rosenberg seconded. Motion carried.
Rosenberg made a motion to approve the minutes from the January 11, 2024 regular meeting. Butler seconded. Motion carried.
Culp submitted a correction to the January 11, 2024 minutes. Due to a corrected voucher in December 2023, the Operating Fund balance on December 31, 2023 was $1,651,699.27 and the ending bank balance on December 31, 2023 was $2,150,801.01.
Treasurer’s Report & Approval of Claims
January 12 through February 8, 2024
Operating Fund expenditures were $126,802.31. Expenditures from all funds were $143,737.21. Operating Fund receipts were $4,045.16. Receipts to all funds were $29,928.43. Balance in the Operating Fund as of February 8, 2024 was $1,447,928.08. Total bank balance was $1,958,015.40.
There were 2 checks over $6,000:
$11,072.43 to Jefferson County Treasurer for health insurance premiums.
$6,058.58 to Baker & Taylor Books. Total includes the annual subscription fee of $2,101.00.
Wurtz made a motion to approve the payment of claims in the amount of $143,737.21. Joyce seconded. Motion carried.
Director Terpening’s report
January Adult Programming
18 events with 148 attendees.
Online Drawing & Painting Class had 12 attendees in 4 classes.
Acrylic Painting Class had 15 attendees in 3 classes.
Salsa Dancing had 35 attendees in 4 classes.
Book Nook Tins craft had 26 attendees in 2 classes.
Second Saturday Stitchers had 6 attendees.
Hanover Book Group held its annual selection meeting with 11 attendees.
Hope Community had 5 attendees for Valentine Wreath craft.
Hickory Creek had 4 attendees for Heart Thumbprint Magnets.
There were 24 Meetings with 104 attendees.
Outreach
25 deliveries and circulated 128 items.
Children’s and Family Programs
6 programs with 206 attendees.
Mother Goose on the Loose had 17 attendees at Madison.
All Ages Story Time had 8 attendees at Hanover.
Lego Club had 16 attendees.
Crafter's Delight, a family program, had 28 attendees.
Story Line had 47 calls.
Career Day visit to Shawe High School had 90 attendees.
Social Media/Circulation Statistics
Website had 2,986 visits, up 21% over December 2023.
There were 2,896 Facebook likes. Top posts were Winter Reading winners.
Circulations in January 2024 compared to January 2023 were down slightly, less than 1%.
82 new library cards were issued in January, compared to 67 in 2023 and 48 in 2022.
Visitors to the library were 5,639, down a little but cold weather might have been a factor.
Staff and Volunteers
Board members received an invitation to a retirement party for Julie Hensley on February 19 from 1-3.
Motsinger and Westmoreland were invited to speak at Shawe High School for Career Day. They also attended the Southwest Ohio Northern Kentucky (SWON) Youth Conference.
Terpening attended the Director's Roundtable on February 2.
The Library will be closed on February 19 for Staff Development Day and Julie's Retirement party.
Ongoing and Upcoming Events
Winter Reading for all ages runs through February 29.
Water Colors, Reading to Dogs, 3-D Wall Art.
Comics and Graphic Storytelling Class; a 14-week course with Russ Vossler.
Black History Month Events:
Feb. 22 Book Discussion of "All That She Carried: A Black Family Keepsake" by Tiya Miles.
Feb. 24 Explore the Underground Railroad - a family event.
Feb. 29 "Know Your History: The Life of George DeBaptiste" presented by Sue Livers.
Community
The Story Walk is changing to a solar eclipse theme. The new book is titled "Eclipse." McAlister obtained permission to use the book and is in the process of getting it copied and making the signs.
Terpening and McAlister attended State House Day on January 23. They were able to meet with new Indiana Senator Maxwell.
The Community Foundation awarded the Library a $250.00 grant donated by the Cronen/Marsiglio Family Donor Advised Endowment Fund in memory of M.R. Cronen.
Technology and Services
After reviewing the four proposals with the AdTech consultant, AVC won the bid for the Cat 2 wireless upgrade project. Terpening will be asking for Board approval during New Business.
The ENA contract for internet services was renewed for another year, saving the Library over $50,000 a year.
Evergreen Indiana upgraded to 3-11-2.
Friends of the Library - Nothing to report.
Buildings
Stacks are being moved around in the basement to make it more ADA compliant.
Correspondence
Board received a notice from Grote that they are expanding their LED lights program, which will create 15 new jobs at $25.00 per hour. McAlister attended the public meeting.
Continuing Business - None
New Business
Terpening shared some highlights from the 2023 Library Annual Report. Board President Ryle is required to sign the document before it can be submitted.
Joyce made a motion to approve the Resolution to Transfer $100,000.00 from the Operating Fund to the Rainy Day Fund. Butler seconded. Motion carried.
Crafton made a motion to approve choosing AVC for the Cat 2 Project at a cost of $50,832.50, most of which will be funded by a grant from the FCC. Wurtz seconded. Motion carried.
Motion to adjourn by Wurtz at 4:20 P.M. Rosenberg seconded. Meeting adjourned.