Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on October 9, 2025, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
August 2025
Approved 9/11/25
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
August 14, 2025
Present: Kelly Joyce, President; Sally Wurtz, Secretary; Joy Culp, Treasurer; Kathy Crafton, Board Member; Robyn Ryle, Board Member; Terry Phillips, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
Not Present: Mary Kay Butler, Kathy Rosenberg.
President Joyce opened the meeting at 4:00 P.M. Wurtz made a motion to approve the agenda. Phillips seconded. Motion carried.
Crafton made a motion to increase the Director's salary by 3% beginning in January 2026. Ryle seconded. Motion carried.
Ryle made a motion to approve the regular meeting minutes from July 10, 2025. Crafton seconded. Motion carried.
Treasurer’s Report & Approval of Claims
July 11 through August 14, 2025
Operating Fund expenditures were $180,987.51. Expenditures from all funds were $208,372.68. Operating Fund receipts were $14,160.29. Total receipts to all funds were $41,827.02. Balance in the Operating Fund as of August 14, 2025 was $1,310,837.57. Total bank balance was $2,050,623.50.
Expenditures over $6,000:
$11,505.00 to Jefferson County Treasurer for health insurance premiums.
$7,114.37 to Duke Energy for electricity in 3 buildings.
Phillips made a motion to approve payment of claims for $208,372.68. Wurtz seconded. Motion carried.
Director Terpening’s report
Adult Programming
July Programs: 25, Attendance: 313
Programs and Attendance
Tiny Art Show supplied 84 kits.
Drawing in Color Art Show had 3 attendees.
Silent Book Club had 6 attendees.
La Leche League had 18 attendees.
Paint & Sip; the Joy of Landscape Painting had 25 attendees in 2 sessions.
Perler Bead Car Coasters had 32 attendees in 3 sessions.
Mini Beaded Plants had 33 attendees in 3 sessions.
Red Cross Blood Drive had 34 attendees.
Produce Pop-up Market for Seniors had 6 attendees.
Paint & Sip Monet Style had 13 attendees.
Hanover Book Group read "The First Ladies by Marie Benedict & Victoria Christopher Murray." There were 13 attendees.
Hope Community had 45 attendees for the Fourth of July Event and 5 for Picture Frame Craft.
Virtual Author Talk Series:
Dibuja tu mundo con Raúl the Third (Preescolar a 2.o grado) ~ K-12 Summer Series: 0 registrations, 0 live views, and 17 archive views.
Drawing Your World with Raúl The Third (PK-2nd Grade) ~ K-12 Summer Series: 0 registration, 0 live views, and 17 archive views.
Discerning the Truth ~ Marie Lu (9th-12th Grade) ~ K-12 Summer Series: 1 registration, 1 live view, and 21 archive views.
Illuminating Hope and Grace in the Face of Hardship ~ Rex Ogle (5th-8th Grade) ~ K-12 Summer Series: 0 registrations, 0 live views, and 12 archive views.
On the Strangeness & Wonder of Our Brains ~ Pria Anand: 0 registrations, 0 live views, and 2 archive views.
Meetings
14 Meetings with 85 attendees.
Outreach
Made 16 deliveries and circulated 125 items.
Children’s & Young Adult
July Programs 32; Attendance 1,259
Children (ages 0-5)
Mother Goose on the Loose had 51 attendees in 3 sessions.
Firefly Award Voting Results: Are You a Monster? 18; Ploof 9; Turtle-Turtle and the Wide-Wide River 3.
Children’s In House Programs (all ages)
Petting Zoo had 159 attendees.
Fireworks Craft had 32 attendees at Hanover.
Foam Party at Hanover had 170 attendees.
Lego Club had 23 attendees.
Butterfly Suncatcher had 50 attendees.
Magic Show had 60 attendees.
Sand Art had 22 attendees.
Floating Chalk Prints had 28 attendees.
Build-A-Boat had 45 attendees.
Summer Reading Finisher's Party at the Brown Gym had 118 attendees.
La Casa Amiga Tour and Story had 43 attendees.
Young Adult
Mosaic Bean Art had 23 attendees.
"Frosting" Frame had 28 attendees.
Tie-Dye & Popsicles had 40 attendees.
Candy Craze-Oreo Edition had 34 attendees.
Tissue Painting had 23 total attendees at Madison & Hanover.
Outreach
Story Line had 30 calls.
Girls Inc. had 77 attendees in 3 sessions for stories and crafts.
La Casa Amiga: "We Found a Hat Story" and Craft had 46 attendees. Helped 35 with Bilingual story.
Southwestern Summer Care had 57 attendees in 2 sessions for stories and crafts.
Farmer's Market: Bubble Wand Craft had 34 attendees.
YA at Girls Inc. had 31 attendees in 3 sessions.
Social Media/Circulation Statistics
Website had 3,826 visits.
Local History website had 1,361 visits.
Monthly newsletter went out to 4,978 recipients.
Facebook followers 4,064. Top post by engagement was Silly Safari Photos. Top post by reach was Tiny Art Show Voting Album.
Instagram followers 835. Top post by engagement was Silent Book Club. Top post by reach was Hanover Book Club.
YouTube had 71 views.
Niche Academy had 32 views.
Circulations in July were 18,511.
There were 76 new library card registrations.
Visits to the Library in July were 8,116.
Public computer users were 667. Wifi users were 603. There were 1,955 logins to the Wifi.
Staff and Volunteers
"History of the Library" brochure was updated by cataloger Melissa Joslin and is available to patrons.
Professional Development Day was August 11. The day ended with lunch and a retirement party for Local Historian, Camille Fife, who retired on August 8.
Library Assistant, Delainey Phillips completed her degree and will be leaving in August to begin a professional job in her field of study. A part time Library Assistant will be hired to replace her.
Social Media Coordinator, Jillian Hendricks, will be transitioning from a Library employee to an independent contractor on September 1. She now has her own company and will continue to do the same job for the Library, with website design and maintenance.
Summer interns Claire and Olivia are returning to school. They both helped a lot with the children's programs and activities at the Library this summer.
Terpening, Culp, and Poling attended the Budget Workshop with DLGF in August.
Ongoing and Upcoming Events
Produce Pop-Up Market for Seniors, in partnership with Purdue Extension had 10 attendees.
The new director of Hanover College asked the Library to participate in their Student Involvement Day on August 24.
Upcoming events: Picnic Series, Homeschool Hangout: Nature Fun, Silent Book Club, virtual author talks on writing, romance, and thriving in a world of chaos.
Library will be closed for Labor Day on September 1.
Friends of the Library
The Final Summer Sidewalk Sale will be 10am - 1pm on August 30.
July Sidewalk Sale made $266.50
Next FOL meeting will be September 16.
Fall Book Sale will be September 26-28.
Building/Renovation/Technology
The Madison Main Street Project has started. A tree has been taken down at the corner of Main and Elm Street in preparation for the renovations.
AVC completed a business review for the Library. Support for Windows 10 will be ending later this year, so new computers with Windows 11 will replace the old ones, beginning with staff computers. Monitors will not need to be replaced.
Terpening is still working with AVC to find out why the Library is not getting the expected internet speeds. A technician from AVC will be at the Library in 2 weeks to do testing.
Miscellaneous
Terpening signed all Board members up for an ILF membership.
Correspondence - None
Continuing Business
The architect received one bid for the elevator modernization. The bid was from Executive Elevator for $111,300.00. Terpening presented the Board with a resolution requesting an additional appropriation of $150,000.00 from the Rainy Day Fund. Once approved by the Board, it will have to go to the County Council for approval. Ryle made a motion to approve the additional appropriation of $150,000.00 from the Rainy Day Fund. Wurtz seconded. Motion carried.
After discussion and one additional change, Wurtz made a motion to approve the Personnel Policy as amended. Ryle seconded. Motion carried.
New Business
Ryle made a motion to approve the Internal Controls Policy as amended. Crafton seconded. Motion carried.
DLGF has approved the Budget estimate for 2026. The public hearing has been set for September 11 at 4:00 P.M.
Motion to adjourn by Phillips at 4:40 P.M. Meeting adjourned.