Jefferson County Public Library
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Board of Trustees
The Jefferson County Public Library Board of Trustees will meet on March 12, 2026, at 4 PM Eastern. Anyone who wants to be added to the agenda must email contact@mjcpl.org at least 48 hours before the meeting.
The Jefferson County Public Library Board of Trustees is composed of seven citizens who are residents of the library district. The trustees serve without pay and may serve four consecutive terms of four years each. The appointing authorities are:
Jefferson County Council: 2 appointments
Jefferson County Commissioners: 2 appointments
Madison Consolidated Schools: 2 appointments
Southwestern Schools: 1 appointment
The Library Board of Trustees establishes policies for the operation of the library district for which it is to provide services.
Board Members
Kelly Joyce - President
Appointing Body: Madison Consolidated Schools
Term 3: 7/1/24-6/30/2028
Mary Kay Butler - Vice-President
Appointing Body: Madison Consolidated Schools
Term 2: 7/1/22-6/30/2026
Sally Wurtz - Secretary
Appointing Body: Jefferson County Council
Term 4: 7/1/23-6/30/2027
Kathy Rosenberg
Appointing Body: Jefferson County Council
Term 4: 7/1/24-6/30/2028
Kathy Crafton
Appointing Body: Jefferson County Commissioners
Term 2: 7/1/24-6/30/2028
Robyn Ryle
Appointing Body: Southwestern Schools
Term 2: 7/1/22-6/30/2026
Terry Phillips
Appointing Body: Jefferson County Commissioners
Term 3: 7/1/22-6/30/2026
Meetings
The Board meets the second Thursday of each month at 4 PM in the auditorium at the Madison library. They welcome thoughtful comments from the community. If you'd like to speak at a Board meeting, please see the RULES.
Meeting Minutes
January 2026
Approved 2/12/26
Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
January 8, 2026
Present: Kelly Joyce, President; Mary Kay Butler, Vice-President; Joy Culp, Treasurer; Kathy Rosenberg, Board Member; Kathy Crafton, Board Member; Robyn Ryle, Board Member; Terry Phillips, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.
President Joyce opened the meeting at 4:00 P.M. She appointed Butler to be Secretary Pro Tem for this meeting.
Approval of Agenda
Crafton made a motion to approve the agenda as amended. Rosenberg seconded. Motion carried.
Approval of Minutes
Butler made a motion to approve the regular meeting minutes from December 11, 2025. Ryle seconded. Motion carried.
Treasurer’s Report & Approval of Claims
December 12 through December 31, 2025
Operating Fund expenditures were $54,479.76. Expenditures from all funds were $66,170.83. Operating Fund receipts were $687,420.81. Total receipts to all funds were $698,007.06. December tax draw was 683,488.40. Balance in the Operating Fund as of December 31, 2025 was $1,425,684.99. Total bank balance was $2,309,621.53.
1 Expenditure over $6,000:
$11,670.64 to Jefferson County Treasurer for health insurance premiums.
The following transfers were made within the Operating Fund:
$82.14 from 3.141 Programming: Adult to 3.14 Other Professional Services.
$101.46 from 3.62 Equipment Repair to 3.61 Buildings and Structures.
January 1 through January 8, 2026
Operating Fund expenditures were $83,352.09. Expenditures from all funds were $213,514.71. Operating Fund receipts were $206.75. Total receipts to all funds were $8,594.25. Balance in the Operating Fund as of January 8, 2026 was $1,342,539.65. Total bank balance was $2,104,701.07.
2 Expenditures over $6,000:
$10,663.53 to Evergreen Indiana-ISL Foundation for the annual fee.
$123,605.10 to Tesco Specialty Vehicles for balance owed on bookmobile.
Phillips made a motion to approve December 12-31, 2025 payment of claims for $66,170.83. Butler seconded. Motion carried.
Phillips made a motion to approve January 1-8, 2026 payment of claims for $213,514.71. Crafton seconded. Motion carried.
Director Terpening’s report (read by McAlister)
Adult Programming
December Programs: 15, Attendance: 187
Programs and Attendance
Paint & Sip; Pointillism had 15 attendees.
Paper Holiday Village had 10 attendees.
Paint & Sip; Edward Hopper had 22 attendees in 2 sessions.
La Leche League had 18 attendees.
Silent Book Club had 6 attendees.
Second Saturday Stitchers had 7 attendees.
Handmade Holidays; Jewelry had 28 attendees in 2 sessions.
Red Cross Blood Drive had 25 attendees.
Handmade Holidays; Cups had 26 attendees in 2 sessions.
Paint & Sip; Monet had 5 attendees.
Hope Community had 4 attendees for "Paper Holiday Village.'
21 Paper Holiday Village Kits were made for pick up.
Virtual Author Talk Series:
Scheming Wives & High-Stakes Hilarity: by Sue Hincenbergs: 1 registration, 0 live views, and 27 archive views.
Meetings
11 meetings with 76 attendees.
Outreach
Made 16 deliveries and circulated 98 items.
Children’s/YA Programming
December Programs 12; Attendance 250
Children’s (All ages)
Candy Cookie House had 73 attendees at Madison and 25 at Hanover.
Family
Make and Take Gifts had 34 attendees.
Gingerbread House Decorating had 35 attendees.
Gingerbread Decorating Contest had 30 participants.
Cookies, Cocoa & Games had 32 attendees.
Outreach
Story Line had 21 calls.
Social Media/Circulation Statistics
Website had 2,741 visits. Top pages: Events Calendar, Location & Hours, Digital Media.
Local History website had 1,538 visits. Top pages: MCHS, Local History, Yearbooks.
Monthly newsletter went out to 5,037 recipients.
Facebook followers 4,168. Top post by engagement was Wowbrary. Top post by reach was WHAS 11 Article.
Instagram followers 858. Top post by engagement was Holiday Hours. Top post by reach was Gingerbread House Contest Winners.
Niche Academy had 14 views. Top tutorial by views was Hoopla.
YouTube had 67 views.
Circulations were 14,418.
Made 50 new library cards.
Visits to the Library were 5,237.
Public computer users were 576. Wifi users were 438. There were 1,533 logins to the Wifi.
Staff and Volunteers
On episode 5 of the ongoing series "Meet the Staff" the Board was introduced to Kara.
The Staff Holiday Party on December 13 was a snowy success.
The Library will have a Lori Rader Day Program on April 30. Her speaking fee will be paid by an Indiana Author Grant.
Terpening gave a Library Tour to Trimble County Public Library and staff.
Ongoing and Upcoming Events
Mother Goose on the Loose and Story Times resume.
Craft Bar and Snow Crafts.
Virtual Author Talks with Liz Moore, Julia Hotz and David Brooks.
Hanover Book Group Selection Meeting. Robyn Ryle's book, "Sex of the Midwest", has already been selected for February.
The Hangout Chapter will be "Love, Music, Bingo," on February 13 at Analog Coffee from 7-9 p.m. "Stitch in Public Day" will be on Saturday, February 7 from 1:30-3:30 p.m. at the Madison Library.
Friends of the Library
Next meeting will be February 17, 2026.
Building/Renovation/Technology
One of the kitchen cabinets in the staff room came loose and almost fell. Ron took both cabinets down, fixed the wall and he will put them back up more securely.
The bookmobile has arrived.
A Windows 11 computer upgrade request for all Library computers has been submitted to AVC.
The final draft agreement for the elevator is signed and parts ordered. Work should begin soon.
Terpening will be meeting with Baker Tilly next week to discuss a bond for the building project.
Correspondence
The Community Foundation Library Endowment will have $3,700 available to award the Library in the first quarter of 2026.
Continuing Business - None
New Business
Purchase order #15559 for $94,350 to Executive Elevator was encumbered to pay in 2026 since the elevator repairs were not completed in 2025 and the final payment has not been made.
Butler made a motion to approve the Purchasing Policy as amended. Ryle seconded. Motion carried.
The Resolution for Check Signing Authority and the Resolution to Pay Bills Without Prior Approval were reviewed and no changes were made.
Crafton made a motion to approve the list of "Proposed Library Closed Dates" for 2026. Ryle seconded. Motion carried.
Motion to adjourn by Phillips at 4:28 P.M. Joyce seconded. Meeting adjourned.