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Jefferson County Public Library

Meeting Minutes

May 2024

Approved 6/13/24

Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
May 9, 2024 Regular Meeting

Present: Joy Culp, Treasurer; Kathy Crafton, Board Member; Sally Wurtz, Board Member; Mary Kay Butler, Board Member; Kathy Rosenberg, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.

Not Present: Robyn Ryle, Terry Phillips, Kelly Joyce.

Crafton was appointed President Pro Tem and Butler was appointed Secretary Pro Tem. Crafton opened the meeting at 4:07 P.M.

Butler made a motion to approve the agenda. Wurtz seconded. Motion carried.

Wurtz made a motion to approve the minutes from the April 11, 2024 regular meeting. Rosenberg seconded. Motion carried.

Treasurer’s Report & Approval of Claims
April 12 through May 9, 2024

  • Operating Fund expenditures were $141,243.08. Expenditures from all funds were $158,334.89. Operating Fund receipts were $7,867.66. Receipts to all funds were $24,108.06. Balance in the Operating Fund as of May 9, 2024 was $940,509.36. Total bank balance was $1,552,891.74.

  • There were 3 checks over $6,000:

    • $11,072.43 to Jefferson County Treasurer for health insurance premiums.

    • $10,282.00 to Indiana State Library for annual Info Express fees.

    • $16,347.00 to Indiana Farmers Insurance for annual premiums.

Wurtz made a motion to approve the payment of claims in the amount of $158,334.89. Butler seconded. Motion carried.

Director Terpening’s report
April Adult Programming

  • 22 events with 221 attendees.

  • Online Drawing & Painting Class had 8 attendees in 4 classes.

  • Comics & Graphic Storytelling Class had 20 attendees in 5 classes.

  • Beginning Salsa Dancing had 60 attendees in 4 classes.

  • Mosaic Garden Pots craft had 28 attendees in 2 classes.

  • La Leche League had 18 attendees.

  • Second Saturday Stitchers had 9 attendees.

  • Hanover Book Group read Yellowface by R.F. Kuang and had 15 attendees.

  • Red Cross Blood Drive had 36 attendees.

  • Hope Community had 4 attendees for Mosaic Garden Pots craft.

  • Hickory Creek had 5 attendees for Suncatchers craft.

Meetings

  • 23 Meetings with 89 attendees.

Outreach

  • 24 deliveries and circulated 146 items.

Children’s & Young Adult

  • 17 programs with 294 attendees.

  • Mother Goose on the Loose had 90 attendees in 5 sessions.

  • Story Time at Hanover had 60 attendees in 4 sessions.

  • Eclipse Crafts had 30 attendees in 2 sessions.

  • Rubik's Cube Club had 4 attendees.

  • Lego Club had 24 attendees.

  • Home School Library Visit had 28 attendees.

  • Felted Soap craft had 14 attendees.

  • Spring Wreaths craft had 24 attendees. (YA program)

  • Story Line had 20 calls.

Social Media/Circulation Statistics

  • Website had a slight decrease with 2,777 visits.

  • Local History website had 1,384 visits, down about 2%.

  • Monthly newsletter went out to 4,447 recipients.

  • Facebook followers increased to 3,678, up 2.2%. Top post by engagement was the Plant Exchange. Top post by reach was Recycle Eclipse Glasses.

  • Instagram followers were 764, up 1.2%.

  • Circulations in April were up by 1,137 compared to 2023.

  • Visits to the Library in April were up by 946 compared to 2023.

Staff and Volunteers

  • Terpening attended the Director's Roundtable on April 26 at Batesville Public Library.

  • Had a Bon Voyage breakfast for Local History Assistant Alicia Zavala, whose last day was April 22.

  • Terpening attended the Community Foundation Grant Workshop on April 24.

Ongoing and Upcoming Events

  • Plant Exchange - May 11.

  • Homeschool Book Bash - May 14.

  • Summer Reading kicks off on June 3 with the Touch-A-Truck event at the Broadway Fountain.

  • Juneteenth Documentary on June 24.

Community

  • McAlister and Hughes were honored at Hope Community, where they do a monthly craft program. They also received a thank you note from Madison Main Street for doing bracelets at the Girl's Weekend event.

Friends of the Library

  • Staff member Megan Randall was elected President of FOL.

  • Children's Book Sale receipts were $706.00.

  • May Book Sale will be May 17 from 10a-5p, May 18 from 10a-4p, May 19 from 12p-5p. Volunteers are needed.

Buildings

  • Library is closed May 27 for Memorial Day.

Technology

  • AVC is implementing a new IT portal in May.

  • FCC Category 2 grant was awarded.

Continuing Business

  • Butler made a motion to approve the Personnel Policy as amended with the American Library Association Code of Ethics added. Wurtz seconded. Motion carried.

New Business

  • Terpening met with Brad Samples, agent with Encore Insurance. Due to a significant price increase with Selective Insurance, Brad looked into other companies and found that Indiana Farmer's would save the Library over $6,000 a year with the same or better coverage. Terpening agreed to the change, effective May 1.

  • Wurtz made a motion to accept July 2024-June 2025 nominations for new Board Officers as follows: Terry Phillips, President; Kelly Joyce, Vice-President; Mary Kay Butler, Secretary; Joy Culp, Treasurer. Rosenberg seconded. Motion carried.

Motion to adjourn by Butler at 4:29 P.M. Crafton seconded. Meeting adjourned.