Meeting Minutes

April 2019

Approved 5/9/19


April 11, 2019

Kelly Joyce, President
Mary Kay Butler, Vice-President
Sally Wurtz, Secretary
Joy Culp, Treasurer
Dana Riddle
Kathy Rosenberg
Judi Terpening, Director
Jessica McAlister, Patron Services Coordinator

Not Present:
Terry Phillips
Barbara McKinney

The meeting was opened at 4:02 P.M. by President Joyce.


  • Wurtz moved to accept the minutes from the March regular meeting as presented. Butler seconded. Motion carried.

Financial Report
Culp gave the financial report:

  • Operating Fund expenditures Mach 15 through April 11, 2019 were $84,994.85. Expenditures from all funds totaled $97,772.07. Operating Fund receipts totaled $3497.54. Receipts to all funds totaled $19,153.71. Balance in the Operating Fund as of April 11 was $762,636.81. Total bank balance was $1,287,711.51.

  • There was 1 check over $6000:

    • $10,119.12 to Jefferson County Treasurer for health insurance premiums ($7940.60 paid by Library).

Riddle moved to accept the financial report as presented.  Rosenberg seconded. Motion carried.

Director’s report
Terpening reported the following:

Adult Programming

  • 26 events with 304 attendees.

  • Madisonians Abroad travel series had 115 total attendees over a six-month period.

  • The four Oil Painting classes had 81 attendees and ended with an exhibit of their work.

  • Russ Vossler will do a Drawing Class series beginning in April and running until June.

Teen Programming

  • 3 events with 23 attendees.

Youth Services

  • 14 events with 584 attendees.

  • Miss Hanna’s Puppet Party had 81 attendees.


  • Materials increased by over 1100.

  • New library card sign-ups were up to 110.

  • All 5th graders at Madison Jr. High were given a library card.

Building and Grounds

  • Hanover roof is one except the cupola which will be a separate job.

  • Madison roof replacements are done but the gutters have not been replaced yet.

  • Hanover drainage work has been completed.

  • Hanover sunroom remodel estimates have been received.


  • We will be participating in the Indiana Intern program this summer. We have hired a college student to work full-time in the Children’s Department and half of her pay will be reimbursed by the State.


  • Terpening, McAlister, Lathrem, Joslin, and Stenger attended the Evergreen Annual Conference in March. Some of the topics discussed were:

    • Auto renewals; we are doing the pilot program at our Library.

    • Fine-free libraries; some Evergreen libraries are already doing this.

    • Customizable receipts; we now have our library logo printed on the receipts as well as a message telling the patrons how much money they saved by using the library.


  • National Library Week is April 7-13. We served cookies and coffee at Madison and Hanover all day on Wednesday, April 10th which is also 9th birthday of the Hanover Branch.

Friends of the Library

  • Nothing to report.


  • None.

Continuing Business

  • None.

New Business

  • Riddle made a motion to approve the updated Borrower Services Policy as presented. Rosenberg seconded. Motion carried.

  • An updated Personnel Policy was presented to the Board for review. The Personnel Committee will meet before the May meeting and report back to the Board.

Meeting adjourned at 4:50 P.M.