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Jefferson County Public Library

Meeting Minutes

August 2026

Approved 9/10/26

Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
August 13, 2026

Present: Mary Kay Butler, President; Kathy Crafton, Secretary; Joy Culp, Treasurer. Board members Kathy Rosenberg, Kelly Joyce, Kristi Amick. Director Judi Terpening, Assistant Director Jess McAlister Director.

Not Present: Robyn Ryle, Sally Wurtz.

President Butler opened the regular meeting at 4:15 P.M.

Approval of Agenda

Crafton made a motion to approve the agenda. Joyce seconded. Motion carried.

Approval of Minutes

Rosenberg made a motion to approve the minutes from the regular meeting on July 9, 2026. Crafton seconded. Motion carried.

Treasurer’s Report & Approval of Claims
July 10 through August 13, 2026

  • Operating Fund expenditures were $226,004.61. Expenditures from all funds were $314,821.99. Operating Fund receipts were $5,689.69. Total receipts to all funds were $34,039.94. Balance in the Operating Fund as of August 13, 2026 was $1,243,453.47. Total bank balance was $1,926,474.66.

  • 4 Expenditures over $6,000:

    • $11,676.06 to Jefferson County Treasurer for health insurance premiums.

    • $7,863.99 to Duke Energy for electricity to 3 buildings.

    • $55,650.00 to Executive Elevator for final payment on elevator upgrade.

    • $40,985.88 to AVC Technology for new staff computers ($38,837.25) and monthly managed IT services ($2,148.63).

Joyce made a motion to approve claims for $314,821.99. Amick seconded. Motion carried.

Director Terpening’s report
Adult Programming
July Programs: 20, Attendance: 436
Programs and Attendance

  • Adult Summer Reading Program had 149 participants, reading 715 books.

  • Paint & Sip; Georgia O'Keeffe Style had 10 attendees.

  • Paint & Sip; Henri Matisse Style had 17 attendees.

  • Silent Book Club had 4 attendees.

  • Book Bricks craft had 20 attendees in 2 sessions.

  • Red Cross Blood Drive had 46 attendees.

  • La Leche League had 18 attendees.

  • Second Saturday Stitchers had 4 attendees.

  • Rug Hooking, etc. had 5 attendees.

  • Paint & Sip; Van Gogh Style had 16 attendees.

  • Paint & Sip; Edvard Munch Style had 18 attendees.

  • Hanover Book Group read Here One Moment by Liane Moriarty. There were 12 attendees.

  • Jelly Fish Lanterns craft had 21 attendees in 2 sessions.

  • Bookmobile had 4 visitors at Hope Community.

  • Bookmobile had 80 visitors at Lydia Middleton Open House.

  • Virtual Author Talk Series:

    • Small Towns & Big Secrets by Karin Slaughter: 4 registrations, 3 live views, 21 archive views.

    • Migrant Heart: The Hidden Cost of the American Dream & Healing Through Storytelling by Reyna Grande: 3 registrations, 3 live views, and 18 archive views.

    • Power of Connection: Creating Lasting Friendships in an Increasingly Lonely World by Dr. Marisa Franco: 3 registrations, 6 live views, and 8 archive views.

Outreach

  • Bookmobile: 42 engagements

  • Individual deliveries: 18.

Meetings

  • • 30 meetings and 285 attendees.

Children’s/YA Programming
July Programs 28; Attendance 796

Children (Ages 0-5)

  • Mother Goose on the Loose had 37 attendees in 3 sessions.

  • Story Time had 36 attendees in 3 sessions.

Children (All ages)

  • T-Rex Tea Party had 67 attendees.

  • Foam Party had 140 attendees.

  • Suncatchers Craft had 8 attendees at Hanover and 21 at Madison.

  • Lego Club had 33 attendees.

    Glitter Bracelet Craft had 28 attendees.

  • Summer Reading Finisher's Party had 119 attendees.

  • Summer Reading Participants 335; Finishers 144.

Young Adult

  • Tie-Dye & Popsicles at Hanover had 52 attendees.

  • Candy Craze: Oreo Edition had 38 attendees.

  • Trinket Box Craft had 2 attendees at Hanover and 23 at Madison.

  • Air Dry Clay Pots Craft had 29 attendees at Madison.

  • Magnet Bookmarks Craft had 3 attendees at Hanover and 7 at Madison.

  • Summer Reading Participants 42; Finishers 186.

Outreach

  • Farmer's Market visit at Lytle Park had 60 attendees. 25 made the Patriotic Windsocks Craft.

  • Children's Crafts at Girl's Inc. had 74 attendees in 3 sessions.

  • YA Crafts at Girl's Inc. had 33 attendees in 3 sessions.

  • Story Line had 21 calls.

Social Media/Circulation Statistics

  • Website had 3,512 visits. Top pages: Events Calendar, JCPL Summer Reading.

  • Niche Academy had 31 views. Top tutorial by views was Hoopla.

  • Local History website had 1,354 visits. Top pages: MCHS, Yearbooks.

  • Email Newsletter went out to 5,140 recipients. Top link was Events Calendar.

  • Facebook followers 4,525. Top post by engagement was Silly Safaris Photo Album. Top post by reach was Tiny Art Show Photo Albums.

  • Instagram followers 892. Top post by engagement was Indiana's Interns. Top post by reach was Bookmobile Schedule.

  • YouTube had 158 views. Top Video: Remembering Madison 1961.

  • Circulations were 17,808.

  • Made 87 new library cards.

  • Visits to the Library were 10,728.

  • Public computer users were 622. Wifi users were 702.

Staff and Volunteers

  • EARN Indiana summer interns were celebrated with cards and cupcakes. They were highlighted on social media for National Intern Day.

  • A staff meeting was held on July 29 to go over the Building Project plan.

  • Staff Development Day will be August 17. After a staff meeting, the Trolley will pick up staff for a historic tour of Madison followed by lunch at the Shrewsbury House. The remainder of the day will be spent discussing ideas for moving forward with the building project.

Ongoing and Upcoming Events

  • Another successful Summer Reading Program was wrapped up. Statistics were previously mentioned in the programming reports.

  • Tiny Art Show winners were announced.

  • Arts & Crafts: Fabric Patches, Metal Pet Tags, Rousseau and Ukiyo-e art classes.

  • Book Groups: Hanover will be reading Memorial Days by Geraldine Brooks. Silent Book Club had a few new members join. A new group, Pages and Perspectives will be starting September 9. It will be offered in conjunction with Hanover College and Halo and will focus on issues facing women.

  • Virtual Author Talks: Staff member, Ann Inman was Highlighted in the Wednesday Word, from the State Library.

  • Mother Goose on the Loose and Story Times will return in September.

  • Hangout Chapter 4 will be held at Lanthier Winery on September 5.

Friends of the Library

  • Sidewalk Sale on July 18 made $365.00.

  • Fall Book Sale will be September 25 and 26.

Building/Renovation/Technology

  • The Bond Team wrote a letter to County Council members to clarify the need for a bond.

  • A few staff members attended the August County Council meeting and staff member, Megan Randall spoke during the public comments in support of the Library.

  • Terpening shared photos with the Board of several leaks and building issues at Madison and Hanover during the past month, such as leaky pipes, chiller repair, Hanover ceiling leak, and others.

  • Timbers is still working on designs for replacement of the Hanover sign.

  • Several windows were replaced by Glass Unlimited at the Hanover Branch.

  • The elevator work is complete, and it is running smoothly.

  • Staff computers were replaced and are now running Windows 11.

  • McAlister participated in the musical "Seussical" and the Library was given a free ad in the program.

Trustee Training

  • Kristi Amick was welcomed to the Board.

  • ILF Trustee Membership and Training

    • ILF received a grant to offer sessions to increase advocacy and training.

    • Registration is open for in-person trustee training. Terpening will attend November 9, 10:30 am - 3:30 pm at the Hyatt in downtown Indy. Mileage is reimbursed. Breakfast and lunch are provided.

    • Free online training will be available through United for Libraries.

Correspondence

  • Terpening and McAlister received thank you cards from Sonitrol, who installed the security cameras.

Continuing Business

  • Terpening plans to increase the 2027 budget by 2.99%. During a meeting with the DLGF rep on August 20, the forms will be completed in Gateway.

New Business

  • Personnel Committee reported from the Executive Session that the Director's 2027 salary will be determined in November when other staff raises are decided.

  • Amick made a motion to approve the Resolution to Join the Indiana State Library Consortium for Public Library Internet Access. Rosenberg seconded. Motion carried with 4 ayes and 1 nay.

  • A public hearing for the 2027 budget was set for September 10 at 4:00 PM.

  • A trustee training video was shown at the end of the meeting.

Motion to adjourn by Joyce. Seconded by Butler. Meeting adjourned at 5:32 P.M.

Executive Session Minutes

Approved 9/10/26

Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
August 13, 2026

Present: Board members Mary Kay Butler, Kathy Crafton, Kathy Rosenberg, Kelly Joyce, Kristi Amick, Judi Terpening, Director. 

Not present: Robyn Ryle, Sally Wurtz. 

An executive session of the Jefferson County Public Library Board of Trustees was held at 4:00 P.M on Thursday, August 13, 2026 at 420 West Main Street, Madison, Indiana for the purpose of a job performance evaluation of an employee I.C. 5-14-1.5-6.1(b)(9). No subject matter was discussed other than the subject matter specified in the public notice.