Meeting Minutes

July 2023

Approved 8/10/23

Jefferson County Public Library Board of Trustees
420 W. Main St., Madison, IN 47250
July 13, 2023 Regular Meeting

Present: Robyn Ryle, President; Kelly Joyce, Secretary; Joy Culp, Treasurer; Kathy Rosenberg, Board Member; Sally Wurtz, Board Member; Kathy Crafton, Board Member; Judi Terpening, Director; Jess McAlister, Assistant Director.

Not Present: Terry Phillips, Mary Kay Butler. 

President Ryle opened the regular meeting at 4:00 P.M. Wurtz made a motion to approve the agenda. Joyce seconded. Motion carried.

Crafton made a motion to approve the minutes from the June 8 regular meeting. Wurtz seconded. Motion carried. Culp made the following correction to the Treasurer's report in the May 11 minutes: Receipts to all funds was incorrectly written in the minutes as $321,814.18 and it should have been $21,814.18.

Wurtz made a motion to approve a 6% raise for Terpening, effective on her next paycheck. Rosenberg seconded. Motion carried.

Treasurer’s Report & Approval of Claims
June 9 – July 13, 2023

• Operating Fund expenditures were $138,823.33. Expenditures from all funds were $155,745.86. Operating Fund receipts were $891,002.76. Receipts to all funds were $907,311.41. Spring tax check for $885,974.67 and was deposited on June 13. Balance in the Operating Fund as of July 13, 2023 was $1,728,319.20. Total bank balance was $2,233,244.37. There were 2 checks over $6,000:

  • $11,878.52 to Jefferson County Treasurer for health insurance premiums.

  • $14,137.68 to OCLC for annual cataloging & metadata subscription.

Rosenberg made a motion to approve payment of claims for June 8 through July 13, 2023 in the amount of $155,745.86. Crafton seconded. Motion carried.

Director Terpening’s report

Adult Programming

• Due to unforeseen circumstances, June Adult Programming information will be reported in August.

Children’s Programs

• Mother Goose on the Loose had 82 attendees in 3 sessions.

• Story Time had 15 attendees at Madison and 18 at Hanover.

• Silly Safari had 205 attendees.

• Juggling Show had 104 attendees.

• DNR Birds and Snakes of Hardy Lake had 82 attendees.

• Reading to Dogs had 72 attendees (57 guests, 8 handlers, 7 dogs).

• Reading Buddies had 31 participants at Hanover.

• La Casa Amiga Tour with a scavenger hunt, bilingual story and snack had 44 attendees.

• Fluffy Slime craft had 17 attendees.

• Story Line had 50 calls.

• Farmer's Market had 67 visitors and "Berry Baskets" craft had 25 participants.

Teen Programs

• Decorate a Library Bag had 37 attendees.

• Plant Propagation had 16 attendees.

• Floam Slime had 9 attendees.

• Candy Craze Chocolate had 26 attendees.

• Movie: Men in Black had 8 attendees.

• Macramé Wall Art had 14 attendees.

• Glass Cup Craft had 23 attendees.

Circulation

• The Library Twitter account was deactivated.

• 17,822 circulations of all materials, more than June 2022 and June 2021.

• Visitors were 2,000 more than June of 2022.

• Made 166 new library cards.

• Instagram had 696 followers.

• YouTube had 250 views and 74 subscribers.

• 4,010 Newsletter subscribers.

• Facebook had over 82,000 impressions and there are 3,181 followers.

• There are 3,977 subscribers to the e-Newsletter.

• Website had 3,357 visitors, an increase of 23%.

• Local History website views increased by 12%.

Staff and Volunteers

• Terpening went to the annual ALA Conference in Chicago.

• McAlister served on the Ivy Tech Panel.

Ongoing and Upcoming Events

• Adults and Teens - Crafts & Stitching, David Kummer author talk, Self-Defense Workshop, Book Group. Children's Finisher's Party, Sand Art.

Community

• McAlister explained the "Story Walk", a collaboration with Clifty Falls State Park. Some Library staff members went to the park to clear the trail of debris and clean up in preparation for the walk.

• There was a Juneteenth Ruby Bridges book discussion.

• New Library T-shirts are being offered to patrons free.

Technology

• All staff members have now completed the Cyber Security Training through AVC.

Friends of the Library

• Sidewalk sales will be held July 22 and August 26.

• Fall Book Sale will be September 29 through October 1.

Buildings

• The garage door was malfunctioning and has now been repaired.

• The iron railing in front of the building was bent and wrapped around the pole during Regatta weekend. Madison Iron Works came and repaired it.

• Sandusky plastered and repainted the hallway behind the restrooms.

Correspondence

• Received a complaint from a couple visiting the Library about the June Pride display. They did not want to leave their names.

• There was a sign expressing negative opinions about the Library on the flower bed in front of the building and the same sign was seen at the river.

• Terpening shared an email from a patron complaining about a Pride Month reference in the Library's Summer Reading software. She shared her response with the Board.

• Received a letter from the State Library that JCPL is in compliance with state standards.

Continuing Business - None

New Business

• Ryle appointed new Board Committee members for 2023-2024 as follows: Personnel Committee; Crafton, Butler, Wurtz. Finance Committee; Phillips, Culp, Rosenberg. Policy Review Committee; Ryle, Joyce, Phillips.

• Joyce made a motion to approve the 2024 Salary Scale as presented. Crafton seconded. Motion carried.

• Wurtz made a motion to approve the Resolution to Join the Indiana State Library Consortium for Public Library Internet Access. Rosenberg seconded. 4 ayes, 1 nay. Motion carried.

• 2024 Budget Estimate information was not yet available. Budget meeting with DLGF Field Rep will be on July 19.

• Bank signature card was not ready at the bank yet. Tabled until the August meeting.

Motion to adjourn by Wurtz at 4:52 P.M. Ryle seconded. Meeting adjourned.